What are the responsibilities and job description for the Administrative Assistant/Operations position at Naperville Community Unit School District 203?
Job Title: Administrative Assistant/Operations
Position Summary
Provide complex and confidential administrative and secretarial support to Assistant Superintendents for Elementary and Secondary Education, conveying information regarding department functions and procedures; ensuring efficient operation of support functions and coordinating and executing assigned tasks, projects, tasks and site activities.
Essential Duties and Responsibilities % of Time Essential Duties 70% Administrative Assistant:
Decision-Making Responsibility
Starting Salary - $22.72 hourly or higher commensurate with equivalent work experience
Position Summary
Provide complex and confidential administrative and secretarial support to Assistant Superintendents for Elementary and Secondary Education, conveying information regarding department functions and procedures; ensuring efficient operation of support functions and coordinating and executing assigned tasks, projects, tasks and site activities.
Essential Duties and Responsibilities % of Time Essential Duties 70% Administrative Assistant:
- Facilitates the principal evaluation process: sets calendar for meetings, takes notes, files write-ups, proof reads write-ups.
- Researches topics for the purpose of providing information and or recommendations that address a variety of administrative requirements.
- Responds to inquiries from internal and external parties, including parents and school personnel, for the purpose of providing information, facilitating communication among parties and/ or providing direction.
- Supports the Alternate Attendance request process.
- Performs other functions or related duties as assigned for the purpose of ensuring the efficient and effective functioning of their work.
- Organizes and monitors activities on behalf of the Assistant Superintendents including schedules and appointments
- Participates in meetings, workshops and or trainings for the purpose of providing or receiving information, recording minutes and supporting the needs of the attendees.
- Serves as Administrative Assistant to Superintendent and Deputy Superintendent in the absence of their regularly assigned Administrative Assistant, including occasional attendance at monthly Board of Education meetings.
- Discipline hearing planning and production. Prepares all the reports before the meeting. Initiates the call to the parents. Develops post hearing communication of results.
- Coordinates projects, functions and/or program components for the purpose of completing activities and/or delivering services in a timely fashion.
- Maintains manual and electronic documents, files and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
- Prepares reports, documents and correspondence of a confidential and non-confidential nature for the purpose of documenting activities, providing written reference and or conveying information (e.g. including but not limited to: monthly enrollment reports, discipline hearings and correspondence, appropriate departments regarding freedom of information requests).
- Associate or college degree preferred.
- Minimum five years in an administrative assistant position for a principal in NCUSD 203, preferred.
- Experience managing highly confidential information. Ability to maintain a high level and standard of confidentiality.
- Previous experience in a public facing position preferred. Ability to communicate appropriately with the public regarding school district matters. Experience managing volatile external communications.
- Demonstrated ability to handle sensitive situations with confidentiality and professionalism
- Demonstrated ability to use Microsoft Office tools.
Decision-Making Responsibility
- Administers policies and procedures set by the District.
- Ability to prioritize work and shift priorities when needed.
Starting Salary - $22.72 hourly or higher commensurate with equivalent work experience
Salary : $23
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