Owners Representative

As a family-owned business built on genuine relationships, the character and quality of our staff is integral to delivering the culture of service our clients expect. Members of our team serve each other, our partners, and their community with kindness and respect, while inspiring successful returns for everyone. The diverse and intimate size of Naples Hotel Group encourages each associate's voice to be heard, fostering a dynamic environment of communal creativity that's rife with opportunities for advancement.

As the Owners Representative, you will lead and oversee various components of construction projects, ensuring that each phase is completed efficiently and meets all required standards. This role serves as the key point of communication and guidance for the entire project team, acting on behalf of the owner to coordinate efforts, resolve issues, and drive successful project completion. 

Benefits for full-time associates

• 2 weeks of vacation pay your first year 
• 4 sick days/year 
• 2 hours paid volunteer time/month 
• Holiday pay  
• Medical, dental, and vision insurance plan options 
• Short term disability, long term disability, and life insurance plan options 
• 401k retirement plan
• Discounts on hotel rooms worldwide 
• Direct deposit payroll

Essential Duties and Responsibilities:

Design:

• Communicate with Design team, coordinate between different types of designs (architect, civil, interiors etc.) and ensure their drawings are coordinated.
• Ensure that design team establishes a schedule to produce documents and stays on said schedule
• Coordinate design submittals to brand. Communicate with brand design teams to ensure drawings are approved according to standards, owner and/or NHG specifications
• Provide necessary information to design teams to ensure drawings have proper information (for example; owner provided equipment specifications)
• Review drawings at each milestone and cross reference with NHG design checklist
• Coordinate drawings to be submitted for permitting.
• Coordinate drawings to be submitted to Brand.
• Ensure general contractor has correct set of drawings for pricing and execution
  
  

Pre-Construction

• Establish budget for project using information from other projects or obtaining quotes as necessary.
• Order necessary supplies and equipment to begin construction (i.e., dumpsters or storage containers)
• Ensure contractor has proper insurance, notice of commencement, permits etc. in order to begin construction.
• Begin quoting owner provided items: FF&E, technology, signage etc.
• Hold a pre-construction meeting with general contractor to review schedule, scope and any necessary information.
• Work with owners to obtain and close financing, providing necessary information.
• Quote and select owner provided contractors: Low Voltage, FF&E installer or others as needed
• Verify accuracy of owner provided items within design documents
  
  

During Construction

• Regularly visit construction site, monitor progress and visually inspect work quality. Look ahead in the schedule to anticipate what is needed.
• Act as liaison between Owner, Architect, General Contractor and Local Jurisdiction to keep project on schedule.
• Communicate with Brand to update Project Manager on progress, schedule site visits and complete tasks related to construction and design.
• Facilitate payments to all parties related to the project, whether being funded by owner or payments issued by NHG.
• Complete Rough-in model rooms – showing the layout of several room types in framing stages to ensure the proper dimensions are achieved.
• Complete finished model room – once walls and flooring are finished. Install all FF&E in room to ensure they fit and function properly. Meeting brand standards
• Manage Low voltage contractor throughout construction, they must work with Electrical contractor to install necessary items for Internet, TV, phone, security, music etc.
• Obtain all utility accounts, working with owner and contractor to get meters installed and activated.
• Monitor permits related to project; owner will have to provide certain items at times to close them out.
• Work with Director of Training & Transitions, General Manager and Above property team to order all supplies needed for the hotel
• Ensure that General Contractor completes all required work as it pertains to their contract.
• Coordinate with Architect and design team for any site visit and inspections
• Create a punch list for entire building for all necessary contractors to complete.
  
  

FF&E

• Work with procurement company to order all Furniture, Fixtures & Equipment for project.
• Establish a delivery timeline.
• Locate warehouse to send FF&E to, send all deliveries to established location.
• Ensure all deliveries are inspected and inventoried.
• Check all orders against original quote to verify quantities.
• Work with warehouse to send deliveries to job site and coordinate with installers and/or contractor.
• Lead installation team to ensure all FF&E is installed correctly.

Education and/or Work Experience Requirements: 

• Bachelor's degree in Construction Management, Architecture, Engineering, or related field preferred.
• 5 years of experience in construction project management, design coordination, or a related role.
• Proven experience managing hospitality or large-scale commercial construction projects.
• Proficiency in reading and interpreting architectural, civil, and interior design drawings.
• Strong understanding of construction processes, permitting, and local jurisdictional requirements.
• Familiarity with FF&E (Furniture, Fixtures, and Equipment) procurement, warehousing, and installation.
• Competency in budgeting, cost estimation, and contract management.
• Knowledge of project scheduling software and ability to track progress and deadlines.
• Excellent communication skills for interfacing with design teams, general contractors, architects, and brand representatives.
• Experience as a liaison between owners, architects, contractors, and external parties.
• Strong organizational skills, with the ability to oversee multiple aspects of a project simultaneously.
• Proven ability to keep projects on time and within budget, handling pre-construction, construction, and post-construction phases.
• Willingness to travel to various construction sites for site visits and inspections as needed.

*Employment is conditional on candidate's successful completion of pre-hire drug and background screening*

Naples Hotel Group is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.