Assistant Borough Manager

Position Summary: 

Narberth Borough is seeking an enterprising candidate to fill the role of Assistant Manager. This highly visible and hands-on position is responsible for providing general support and oversight of Borough operations, finances, and administration, and responsible for carrying out the duties of the Manager in the Manager’s absence. Responsibilities include, but are not limited to, assisting with budget and finance, personnel, purchasing, public relations, interaction with official boards, agencies, and commissions of the Borough. Under the direction of the Borough Manager, the Assistant Manager is also responsible to assist with the overall direction and coordination of all department functions, to ensure conformance with policy directives, rules and regulations, and applicable law. General direction is received from the elected officials through policy directives and work is reviewed for the achievement of desired objectives.

ESSENTIAL FUNCTIONS OF THE POSITION:

Administrative Tasks

• Provide clear and supportive assistance to the Borough Manager;
• Assist with the development and implementation of Borough goals, objectives, policies, and priorities;
• Assist with reviewing the existing work environment, devise new techniques and modify existing procedures to satisfy issues facing the internal organization as well as external community service demands;
• Create and administer special projects and programs, including applying for and managing grant awards;
• Attend public meetings when necessary, and provide professional advice and assistance to, elected officials, pension committees, municipal authorities, and other municipal boards or committees;
• Participate in the negotiation of labor contracts;
• Responsible for preparing meeting materials for Council meetings and other meetings, as assigned;
• Establish and maintain effective relationships with the public, elected officials, Borough employees, consultants, vendors, community groups, and other stakeholders;
• Maintain confidentiality of information;
• Attend professional association meetings and conferences, and review professional journals to stay abreast of developments related to municipal administration;
• Serve as the Borough Open Records Officer with respect to Right to Know requests;

Financial

• Assist the Borough Manager in developing, tracking, and administering the Capital Improvement Plan and annual budget;
• Assist with review and approval of invoices, and management of Borough cash flow;
• Assist with application for and administration of grants;
• Maintain, manage, and deliver records to professional partners in conjunction with the audit of financial statements, pension audits, pension actuarial evaluations, and PA Liquid Fuels audits;
• Manage and process payroll;
• Maintain records of vendors and employees in compliance with federal, state, and local tax laws;

Communication

• Assist in drafting communications and news briefs to post on the Borough’s website and social media accounts;
• Compile and analyze data metrics to prepare periodic reports to the Borough Manager and Borough Council;

Code and Zoning

• Oversee meeting scheduling and preparation for Zoning Hearing Board hearings;
• Coordinate schedule of reviews and meetings for SALDO applications;
• Maintain records related to permits, SALDO applications, and ZHB applications;
• Provide guidance and suggestions on updates to SALDO and Zoning Ordinance;

Information Technology

• Coordinate with Borough IT Contractor to resolve IT issues;
• Participate in quarterly meeting with IT Contractor to discuss strategic IT needs;
• Oversee service providers for internet, phone, fax, website and other related services;

Physical Demands of Job

·      Ability to work indoors in an office setting with artificial and natural light;

·      Ability to use a telephone, computer, and mobile device;

Minimum Requirements to Hold this Position:

1) Education/Experience/Training:

·      Graduation from an accredited college or university with a Bachelor’s Degree in Public Administration, Business Administration or other related field; and

·      Three to five years of experience in municipal management; or

·      Equivalent combination of education, experience and/or training which provides the knowledge, skills and abilities necessary to perform the essential functions of the position and required work.

2)  Comprehensive Knowledge of the following:

• Principles and practices of modern public administration, local government process and structure;
• Fiscal policies and procedures applicable to public finance administration;
• Local, state and federal laws and regulations governing PA municipalities;

3) Ability to Operate or Use the Following:

·      Standard office equipment, including but not limited to: computer, printer/scanner, and record retrieval equipment;

·      Computer applications including word processing and spreadsheet software, financial management software, database management, graphic design/publishing, and Geographic Information System (GIS). Experience with QuickBooks preferred but not required;

SUPERVISION RECEIVED:

Work is performed under the general direction and supervision of the Borough Manager. In

• the absence of the Manager, the position is supervised by the Council President. 

This Job Description is designed to accurately reflect job duties. However, it may not be all inclusive and other job-related duties may be required. Reasonable accommodations will be made as required by local, state, or federal laws that do not cause an undue hardship.

To apply, please send a cover letter, resume, and professional references in one attachment to mdobbs@narberthpa.gov no later than Monday February 17, 2025.