What are the responsibilities and job description for the FWS - Editorial Assistant, Bombay Gin Literary Journal position at Naropa University?
Position Title: FWS - Editorial Assistant, Bombay Gin Literary Journal
# of Openings: 1
Department/Program: Writing & Poetics 12090
Work Location: Hybrid On-Site/Remote
Campus Location: Arapahoe Campus
Reports to: JKS Administrator
FLSA Classification: Non-Exempt/Hourly
FTE: 25% (10 hrs/week)
Compensation: $18/hr
Application Deadline: 3/5 or until filled
Job Summary
Bombay Gin, Naropa University’s historic literary journal, is seeking a dedicated and detail-oriented Editorial Assistant to support our editorial team. This work-study position offers hands-on experience in literary publishing, digital marketing, and community engagement. The Editorial Assistant supports the Bombay Gin Literary Journal Editorial Board and JKS Program Administrator in daily journal operations from updating databases, soliciting contributors, publicizing submission calls, finalizing journal selections, and promoting publication through Bombay Gin Literary Journal events.
Job Duties & Responsibilities
Editorial Support:
• Monitor the Submittal account for communications with contributors.
• Update & Synchronize the Submittal account & WordPress blog for the current issue and test/troubleshoot operationality before and during the submission period.
• Participate in regular meetings with the Bombay Gin Literary Journal Editorial Board to discuss production goals and achievements.
• Assist in outreach, coordinate acceptance letters, and maintain relationships with writers and artists.
Publicity & Events
• Develop and implement social media campaigns to promote Bombay Gin Literary Journal and its contributors, increase engagement, and highlight events.
• Use community calendars to promote public events (ie, Boulder Arts Alliance)
• Support journal-related and department events, including readings, launches, pop-up sales, and other local community outreach initiatives.
Administrative Support:
• Assist with copyediting, proofreading, and distribution efforts as needed.
• Maintain editorial processes and procedures manual.
• Other tasks as needed.
Naropa recognizes the following holidays throughout the year:
-Martin Luther King, Jr. Day
-Memorial Day
-Juneteenth
-Independence Day
-Labor Day
-Fall Break, 4th Thursday and Friday in November
-Winter Break, the last two weeks in December encompassing the Christmas holiday as well as New Year’s
Naropa’s health and welfare benefits include the following: medical, dental, vision, FSA, HSA, employer-paid short-term and long-term disability, employer-paid life insurance and accidental death and dismemberment, an employer-sponsored pre-tax retirement savings plan, which includes up to 2.5% employer matching, and a variety of voluntary, employee-paid supplemental insurance plans.
A comprehensive benefits package is available to full-time employees who work a minimum of 30 hours each week. Employees who work 20 – 29 hours each week are eligible for only the employer-paid short-term & long-term disability, employer-paid life insurance & accidental death and dismemberment, and the retirement plan, which includes up to 2.5% employer matching.
Employees who work fewer than 20 hours per week are eligible to participate in Naropa’s retirement plan only, which includes up to 2.5% employer matching.
All regular full-time and part-time faculty and staff, including student workers, accrue sick leave benefits. Full-time and part-time staff positions accrue vacation and personal time. All leave accrual rates vary based on the position, hours worked, and years of service.
The University recognizes the importance of including its employees in its organizational mission and values and welcomes employees into the classroom to “touch the magic.” Specifically, regular employees are provided generous tuition remission opportunities for themselves and their family members.
Naropa University participates in the Council of Independent Colleges Tuition Exchange Program (CIC-TEP). CIC-TEP is a network of CIC colleges and universities willing to accept, tuition-free, students from families of full-time employees of other CIC participating institutions (full-time as designated by the employer/institution). Additional information can be found here: https://www.cic.edu/member-services/tuition-exchange-program. Naropa University’s commitment to diversity aligns with its highest aspirations to apply contemplative inquiry and education to explore and embody the human qualities that facilitate collaboration to create a common humanity and a just society. Individuals who have experience with and a commitment to inclusive communities are encouraged to apply. EOE
Naropa University is an equal opportunity, non-discriminatory employer and education institution that welcomes applications from all interested individuals. Frequently cited statistics show that women and people from underrepresented groups apply to jobs only if they think they meet all criteria, including both minimum and preferred qualifications. If you meet the minimum qualifications, or unsure if you do, and feel you may be a good fit for the role, we encourage you to apply.
• Education: Preference is given to JKS BA Majors and Minors studying creative writing.
• Prior Experience: Background in creative writing, literature, or a related field.
• Experience with event coordination or community outreach.
• Knowledge of Adobe InDesign, Canva, Instagram, or other design and social media tools (not required but a plus).
• Strong writing, communication, and organizational skills.
• Interest in literary publishing, contemporary writing, and small press operations.
• Familiarity with Submittable (or willingness to learn).
• Experience with social media platforms and digital marketing strategies.
• Ability to work collaboratively and independently.
• Current Naropa University student with work-study eligibility. (Preference given to JKS students)
• All job candidates must hold a commitment to co-create a diverse and inclusive community and actively participate in related JEDI (Justice, Equity, Diversity & Inclusion) professional development regarding the dynamics of privilege and oppression and the impact these have in the workplace.
• All job candidates must demonstrate their level of understanding of the dynamics of privilege and oppression, and the impact these have on equity, access, and opportunity.
• All job candidates must demonstrate an appropriate level of understanding of and appreciation for the values of Naropa University and the capacity to demonstrate an integration and embodiment of these values as evidenced in work, communication, collaboration styles, and other general workplace behaviors.
Physical Requirements & Environmental Conditions
Maximum amount of weight employee must be able to lift/carry with or without reasonable accommodation(s):
• 15
During regular daily activities, employee must be able to do the following with or without reasonable accommodation (check all that apply):
☒ Stand
☒ Walk
☒ Sit
☐ Run
☒ Handle/Finger
☐ Bend at the waist
☐ Reach above shoulder level
☐ Kneel
☐ Crouch
☐ Crawl
During regular daily activities, employee may be exposed to the following:
☒ Interruptions/Distractions
☐ Heat/Cold
☐ Dust
☐ Dampness
☐ Heights
☐ Moving machinery parts
☐ Other (please list):
Naropa recognizes the following holidays throughout the year:
-Martin Luther King, Jr. Day
-Memorial Day
-Juneteenth
-Independence Day
-Labor Day
-Fall Break, 4th Thursday and Friday in November
-Winter Break, the last two weeks in December encompassing the Christmas holiday as well as New Year’s
Naropa’s health and welfare benefits include the following: medical, dental, vision, FSA, HSA, employer-paid short-term and long-term disability, employer-paid life insurance and accidental death and dismemberment, an employer-sponsored pre-tax retirement savings plan, which includes up to 2.5% employer matching, and a variety of voluntary, employee-paid supplemental insurance plans.
A comprehensive benefits package is available to full-time employees who work a minimum of 30 hours each week. Employees who work 20 – 29 hours each week are eligible for only the employer-paid short-term & long-term disability, employer-paid life insurance & accidental death and dismemberment, and the retirement plan, which includes up to 2.5% employer matching.
Employees who work fewer than 20 hours per week are eligible to participate in Naropa’s retirement plan only, which includes up to 2.5% employer matching.
All regular full-time and part-time faculty and staff, including student workers, accrue sick leave benefits. Full-time and part-time staff positions accrue vacation and personal time. All leave accrual rates vary based on the position, hours worked, and years of service.
The University recognizes the importance of including its employees in its organizational mission and values and welcomes employees into the classroom to “touch the magic.” Specifically, regular employees are provided generous tuition remission opportunities for themselves and their family members.
Naropa University participates in the Council of Independent Colleges Tuition Exchange Program (CIC-TEP). CIC-TEP is a network of CIC colleges and universities willing to accept, tuition-free, students from families of full-time employees of other CIC participating institutions (full-time as designated by the employer/institution). Additional information can be found here: https://www.cic.edu/member-services/tuition-exchange-program. Naropa University’s commitment to diversity aligns with its highest aspirations to apply contemplative inquiry and education to explore and embody the human qualities that facilitate collaboration to create a common humanity and a just society. Individuals who have experience with and a commitment to inclusive communities are encouraged to apply. EOE
Naropa University is an equal opportunity, non-discriminatory employer and education institution that welcomes applications from all interested individuals. Frequently cited statistics show that women and people from underrepresented groups apply to jobs only if they think they meet all criteria, including both minimum and preferred qualifications. If you meet the minimum qualifications, or unsure if you do, and feel you may be a good fit for the role, we encourage you to apply.
Salary : $18
