Registrar

Registrar

Position Title : Registrar

of Positions to Fill : 1

Department / Program : Registration 54000

Remote Work Authorization : Hybrid On-Site / Remote

Campus Location : Arapahoe Campus

Reports to : COO / CFO

FLSA Classification : Exempt / Salaried

FTE : 100% (40 hrs / week)

Compensation : $71,800 - $82,000 depending on experience

Application Deadline : 2 / 28 or until filled.

Job Summary

The Registrar oversees the registration process for all students and ensures the integrity of academic records. Primary responsibilities include institutional leadership and strategic management of registration, academic records, transfer evaluation, graduation and scheduling. The Registrar provides vision, innovation, oversight, and direction regarding policies / procedures while supporting the recruitment and retention of students. This is the lead position for the Registration office, success in which is assessed in two key areas of accountability : 1) Academic Records Management and 2) Systems, Policy, and Support. Must live (or be willing to relocate) within a commuting distance. Must be able to come into the office on as needed basis for meetings and other work-related tasks.

Job Duties & Responsibilities

Key Accountability 1 : Academic Records Management (~ 55% of total effort)

Supervise daily tasks of Registration Office. Responsible for budget management of office. Guide and mentor the work of people reporting directly and indirectly to the Registration office.

Act as official custodian of all student academic records.

Direct the publication of the course catalog and the academic calendar in conjunction with Academic Affairs and other campus partners.

Develop daily objectives, mid-range plans and long-range goals for office. Demonstrate university leadership in change management.

Develop and execute policies, administrative procedures and best practices. This includes departmental standard operating procedures and cross-department workflows.

Maintain comprehensive knowledge of and adherence to federal, accreditation, and institutional policies relating to registration and academic records management.

Research and communicate with counterparts at other academic institutions, system resource forums, and the American Association of Collegiate Registrars and Admissions Officers (AACRAO) in order to troubleshoot, exchange best practice ideas and remain current in best higher education practices.

Work with faculty and Academic Affairs staff to ensure that processes / expectations around grading, attendance, textbooks, etc. are communicated and efficient.

Work with Admissions and Advising staff regarding transfer credit and degree completion questions and policies. Provide regular training regarding registration related functionality in web portal system.

Strategic planning for curriculum, development, and university operations.

Key stakeholder in resolving issues related to exceptions and disputes. Serve as lead Family Educational Rights and Privacy Act (FERPA) resource.

Oversee institutional records retention policies by remaining current with management techniques relating to imaging, disaster recovery, and retention schedules.

Key Accountability 2 : Systems, Policy and Support (~ 45% of total effort)

Demonstrate a high level of technical proficiency for understanding and troubleshooting aspects of the student information system and its impact throughout the university.

Participate and manage numerous projects from concept to system implementation along with user training. Research and troubleshoot technological errors in numerous university systems.

Supervise maintenance of all tables, forms, and processes in student information system as they relate to student, registration, and academic content.

Oversee accuracy of student information system, degree audit system, and transcript system, along with student and faculty facing portions of university web portal.

Apply new technology to records and registration processes.

Supervise timely and accurate reporting to National Student Clearinghouse (NSC). Work closely with Student Financial Services, Academic Advisors, and Registration staff.

Partner with Director of Institutional Research in enrollment and analytic reporting as needed.

Build upon and maintain overall understanding of all administrative duties of office, assist in staff training as needed. Assist students and faculty with registration concerns.

Maintain strict confidentiality of student records and other materials or information of a confidential or sensitive nature as it relates to FERPA.

Represent the Registration Office on a number of university committees and collaborate with a wide variety of colleagues and other university departments.

What Naropa Requires…

Bachelor's degree in any field. In lieu of degree 5 additional years of experience in higher education administration is acceptable.

Five (5) years of experience in higher education administration

Working knowledge of Microsoft 365 suite of applications (including Outlook, Excel, Word, etc.)

Intermediate to Advanced knowledge of Student Information Systems (SIS)

High attention to detail and accuracy

Understand and act on short and long-range planning

Sensitive to deadlines and timeliness in responding to / following up on information requests

Engage in complex trouble-shooting

Conduct independent research, analyze data, and demonstrate flexibility in learning new technologies

Synthesize complex ideas and concepts to present / educate / train multiple audiences

Ability to be thorough and consistent when interpreting records

Maintain privacy and confidentiality in all interactions as required

Demonstrate leadership with strong decision-making skills

Diplomatic, sensitive, empathetic, and tactful when interacting with everyone internal and external to the university

All job candidates must hold a commitment to co-create a diverse and inclusive community and actively participate in related JEDI (Justice, Equity, Diversity & Inclusion) professional development regarding the dynamics of privilege and oppression and the impact these have in the workplace.

All job candidates must demonstrate their level of understanding of the dynamics of privilege and oppression, and the impact these have on equity, access, and opportunity.

All job candidates must demonstrate an appropriate level of understanding of and appreciation for the values of Naropa University and the capacity to demonstrate an integration and embodiment of these values as evidenced in work, communication, collaboration styles, and other general workplace behaviors.

What We'd Like You to Have…

Master's degree

Five (5) years of prior experience as a university / college Registrar

Advanced knowledge of Microsoft 365 and internet platforms.

Physical Requirements & Environmental Conditions

Maximum amount of weight employee must be able to lift / carry with or without reasonable accommodation(s) :

• 25 lbs.

During regular daily activities, employee must be able to do the following with or without reasonable accommodation (check all that apply) : 

☒ Stand
☒ Walk
☒ Sit
☐ Run
☒ Handle / Finger
☒ Bend at the waist
☒ Reach above shoulder level
☐ Kneel
☐ Crouch
☐ Crawl

During regular daily activities, employee may be exposed to the following :

Interruptions / Distractions
☐ Heat / Cold
☐ Dust
☐ Dampness
☐ Heights
☐ Moving machinery parts
☐ Other (please list) :

Naropa recognizes the following holidays throughout the year :

Naropa's health and welfare benefits include the following : medical, dental, vision, FSA, HSA, employer-paid short-term and long-term disability, employer-paid life insurance and accidental death and dismemberment, an employer-sponsored pre-tax retirement savings plan, which includes up to 2.5% employer matching, and a variety of voluntary, employee-paid supplemental insurance plans.

A comprehensive benefits package is available to full-time employees who work a minimum of 30 hours each week. Employees who work 20 – 29 hours each week are eligible for only the employer-paid short-term & long-term disability, employer-paid life insurance & accidental death and dismemberment, and the retirement plan, which includes up to 2.5% employer matching.

Employees who work fewer than 20 hours per week are eligible to participate in Naropa's retirement plan only, which includes up to 2.5% employer matching.

All regular full-time and part-time faculty and staff, including student workers, accrue sick leave benefits. Full-time and part-time staff positions accrue vacation and personal time. All leave accrual rates vary based on the position, hours worked, and years of service.

The University recognizes the importance of including its employees in its organizational mission and values and welcomes employees into the classroom to "touch the magic." Specifically, regular employees are provided generous tuition remission opportunities for themselves and their family members.

Naropa University participates in the Council of Independent Colleges Tuition Exchange Program (CIC-TEP). CIC-TEP is a network of CIC colleges and universities willing to accept, tuition-free, students from families of full-time employees of other CIC participating institutions (full-time as designated by the employer / institution). Additional information can be found here : https : / / www.cic.edu / member-services / tuition-exchange-program . Naropa University's commitment to diversity aligns with its highest aspirations to apply contemplative inquiry and education to explore and embody the human qualities that facilitate collaboration to create a common humanity and a just society. Individuals who have experience with and a commitment to inclusive communities are encouraged to apply. EOE

Naropa University is an equal opportunity, non-discriminatory employer and education institution that welcomes applications from all interested individuals. Frequently cited statistics show that women and people from underrepresented groups apply to jobs only if they think they meet all criteria, including both minimum and preferred qualifications. If you meet the minimum qualifications, or unsure if you do, and feel you may be a good fit for the role, we encourage you to apply.

JOB CODE : AY2425 0061

To apply, visit : https : / / naropa-university.prismhr-hire.com / job / 894713 / registrar

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Salary : $71,800 - $82,000