What are the responsibilities and job description for the EMS Logistics Coordinator position at Nash County, NC?
General Statement of Duties
The Logistics Coordinator is responsible for overseeing all logistical operations within Nash EMS, ensuring efficient coordination of equipment, supplies, fleet management, DEA-regulated medications, and facility maintenance. This leadership role involves strategic planning, procurement, budgeting, and operational efficiency to support EMS personnel and emergency response teams. The Logistical Coordinator plays a critical role in ensuring EMS readiness, regulatory compliance, and operational effectiveness
Essential Duties and Tasks
Logistics & Supply Chain Management: Oversee the acquisition, inventory, and distribution of medical supplies, uniforms, and operational equipment for EMS personnel.Ensure proper storage, tracking, and maintenance of critical life-saving equipment, including defibrillators, ventilators, stretchers, and personal protective gear.Develop and enforce policies for inventory control, equipment maintenance, and supply chain logistics.
DEA-Regulated Medication Oversight:Manage the procurement, storage, distribution, and disposal of controlled substances in compliance with DEA, state, and federal regulations.Maintain accurate records and conduct regular audits of all controlled medications to ensure proper tracking, accountability, and security.Ensure EMS staff adherence to protocols for handling and administering controlled substances.Coordinate with medical directors, pharmacists, and regulatory agencies to ensure compliance with licensing, documentation, and reporting requirements.Investigate discrepancies and report any issues regarding controlled substances to the appropriate authorities.
Fleet Operations:Supervise the, maintenance, and readiness of EMS vehicles, including ambulances, supervisor units, and specialized response vehicles.Implement vehicle tracking systems and preventive maintenance schedules to ensure fleet reliability and cost-effectiveness.Ensure compliance with state and federal regulations regarding vehicle safety, licensing, and equipment standards.
Facility & Asset Management:Oversee the maintenance, security, and operational readiness of EMS stations, supply warehouses, and controlled substance storage areas.Ensure compliance with OSHA, NFPA, and other regulatory standards for workplace safety, hazardous materials handling, and emergency preparedness.Manage logistics for training events, disaster preparedness drills, and large-scale incident response.
Budgeting & Procurement:Develop and manage the logistics division budget, ensuring cost-effective purchasing and resource allocation.Work with vendors and suppliers to negotiate contracts for medical supplies, fleet services, and facility maintenance.Ensure accurate financial record-keeping and compliance with auditing requirements for grants, federal funding, and operational expenses.
Emergency & Disaster Response:Develop and implement logistics strategies for disaster preparedness, mass casualty incidents, and large-scale emergency responses.Ensure rapid deployment of medical resources, controlled substances, and personnel in crisis situations.Coordinate with local, state, and federal agencies for mutual aid and resource-sharing during emergencies.
Personnel Management & Training:Supervise logistics staff, including supply coordinators, fleet managers, and support personnel.Provide training on equipment handling, inventory management systems, controlled substance handling, and logistics protocols.Conduct performance evaluations, identify process improvements, and ensure continuous training and compliance among EMS personnel.
Work Environment:
Office setting with frequent field responsibilities at EMS stations, supply storage facilities, and emergency response sites. May require on-call availability for emergency situations, disaster response, and controlled substance compliance checks. As the system dictates, this position will be required to “staff” a unit.
Knowledges, Skills and Abilities
Strong leadership and organizational skills. Extensive knowledge of DEA regulations regarding controlled substances in EMS settings. Experience in EMS operations, medical equipment logistics, and fleet management. Ability to work under pressure and respond quickly to emergencies. Proficiency in inventory management systems, budgeting tools, and data analysis. Excellent communication, problem-solving, and decision-making abilities.
Additional Duties:
Preforms related duties as required
Desirable Education and Experience
Education: Preferred Associates degree, or a related field (or equivalent experience). Minimum 3 years of experience in logistics, supply chain management, fleet operations, or EMS support services, with at least 2 years involvement with controlled substance management.Preferred certifications include FEMA ICS 100, 200, 300, 400, 700 and 800 courses, logistics-related credentials. DEA compliance training or related certifications are a plus. Familiarity with Microsoft Office to include Excel and PowerPoint. Preferred North Carolina Paramedic certification. A minimum of NC EMT Basic is required and will be maintained continuously while employed.
Special Requirements:
Certification from the State of North Carolina at the minimum of EMT Basic. Possession of a valid North Carolina driver’s license.
