Staff Accountant

Position Overview:  Supervise and direct the financial activities of the hotel, safeguards the assets, and prepares all financial reports in accordance with generally accepted accounting principles and Hilton Hospitality Standards

Job Functions: The job functions below represent tasks the Staff Accountant will be trained on. However, not all these job functions will be assigned to one person alone.

Accounts Payable

• Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached
• Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken
• Handle all vendor inquiries and reconcile vendor statements
• Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner
• Interface checks and submit a log of all manual checks to the Director of Finance
• Perform balance sheet reconciliations related to the role

Account Receivable

•    Collecting and reviewing daily reports
•    Checking sales tax reports for unusual variances
•    Assist in month end financial reporting
•    Assist in maintaining cash controls at property level
•    Review SOP compliance. (i.e., petty cash, promotional activity)
•    Importing journals into accounting software
•    Collecting and reviewing accounts receivable reports (i.e., aging/guest ledgers)
•    Monitoring and posting of group invoices
•    Perform balance sheet reconciliations related to the role

Payroll

• Process Hotel Payroll in a timely and accurate manner, using payroll system
• Compile payroll data, and enter data into system, to include: hours worked, taxes, insurance, and any other withholdings
• Verify that payroll wage & hour procedures are followed. Ensure accuracy of payroll.
• Maintain payroll records
• Prepare and issue paychecks. Handle department head or employee inquiries and resolve any pending pay issues
• Develop, implement, and administer policies and programs related to the payroll & labor cost in management/scheduling of employees to ensure the maintenance of a productive work environment and focus on reducing labor cost.  Monitor same for fair and consistent application.
• Interface checks and submit a log of all manual checks to the Director of Finance