Commercial Property Manager

About the Company: Nassau Property Management, LLC, is a privately held commercial property management firm based in Austin, TX. Nassau manages approximately 1M square feet of commercial office, industrial and retail properties in Central Texas. We specialize in managing and repositioning value-add properties in prime locations.

The Role: The Commercial Property Manager is responsible for managing a commercial office portfolio of Class A buildings in Austin, Texas. The ideal candidate will have knowledge and skill in the areas of lease administration, income and expense management, financial reporting, property and facilities management, experience in leading a small, onsite team of approximately 4-5 employees, contract administration and construction experience.

Job Functions:

• Responsible for managing a portfolio of Class A Office buildings in accordance with best-in-class industry standards.
• Review and reconcile common area maintenance (CAM) recovery charges.
• Complete and manage the budgeting and control of operating, non-reimbursable and capital expenditures.
• Complete all monthly, quarterly and year-end financial reporting to include variance explanations and accruals.
• Collect all Accounts Receivables; approve all Accounts Payables.
• Maintain lease and property files in accordance with company standards.
• Supervise vendors (landscaping, janitorial, etc.) and maintenance staff.
• Field, track, and follow up on building maintenance issues.
• Perform quarterly property inspections and produce a detailed quarterly report.
• Set up new lease files, administer move-in and move-out procedures, inspections and reports.
• Create/maintain computer-based account files.
• Track Certificates of Insurance for Tenants and Vendors.
• Establish, adjust and maintain lease activity on Project Summary Reports and Rent Roll Reports.
• Prepare and submit annual Operating Expense Escalation letter for each tenant.
• Abstract leases, amendments and certificate of insurance forms.
• Oversee tenant finish and capital projects.
• Complete and update property capital plans.
• Ensure work order system and preventive maintenance system are functional and current.
• Supervise on-site management employees to ensure optimum performance.

The above-referenced position summary is a guideline designed to present an overview of job duties and is not intended to be a comprehensive list of responsibilities and requirements.

Qualifications

• College graduate with 3-5 years of experience as a Commercial Property Manager.
• Strong multi-tasking skills.
• Excellent internal and external customer service.
• CPM designation is preferred.
• A solid knowledge of fundamental accounting concepts and standards.
• Strong communication and collaboration skills.
• Strong contract management knowledge as well as a strong understanding of project costing.
• Intermediate experience with Yardi, IMPAK, Microsoft Office, including intermediate to advanced Excel skills.
• Strong budgeting and CAM reconciliation skills.
• Ability to work independently and provide mentorship and support to others within a small team environment.

Company Benefits:

• Employer paid healthcare benefits for employee, spouse, and dependents (medical, dental, vision).
• Life insurance, AD&D, short-term and long-term disability insurance.
• 401(k) participation after 90 days, with 4% employer match and immediate vesting.
• Generous PTO package and Company-paid holidays.
• Cell phone stipend and mileage reimbursement.
• Annual bonus eligibility.