What are the responsibilities and job description for the Finance Operations Specialist position at National Audubon Society, Inc.?
Position Summary:
The Finance Operations Specialist will serve as the Finance Department’s liaison for all payment, billing and collections-related activities within a designated region (flyway) as part of the business support team. They will be responsible for coordinating and performing all AP/AR activities related to their flyway; reconciling and analyzing related financial information; and acting as an advisor of the Finance Department by providing guidance and support to field managers and employees.
Compensation:
$28.00 - $32.00 / hour
Additional Job Description
Essential Functions
Responsible for managing the day-to-day transactional relationship between Finance and the business and financial managers in assigned region.
Reviews invoices submitted by the field for accuracy, appropriate coding and contract compliance. Also, ensure all approvals are in place, and adherence to relevant policies.
Manage payments and bill payment schedules (EFT, ACH, wire and check) to ensure payments are made on a timely basis, while capturing any discounts available to Audubon.
Monitors and manages fraud protection tools such as ACH blocks and positive pay.
Maintains vendor files and relationship on new cloud-based payment systems.
Ensures proper filing and maintenance of financial information. Maintains organization records in compliance with established policies and regulatory guidelines.
Setup and monitor recurring rents and utilities payment.
Responsible for the technical training of non-finance staff and outside parties regarding procedural requirements for processing transactions; provides direction and referrals as necessary.
Collects and processes deposits and monthly field depository reports; posts cash and invoice entries to the general ledger.
Records all Field local bank account payments on the General Ledger and processes reimbursement requests.
Helps field office reconcile their local bank account when requested.
Performs employees expense audit quarterly.
Monthly reconciliation of operating account outstanding checks.
Maintain purchasing card program – distribution of new cards, etc.
Collaborate with Audubon staff to ensure that equity, diversity, inclusion and belonging principles are incorporated and followed in all aspects of our work.
Qualifications and Experience:
Associate Degree in Accounting, or 5 years of experience in accounts payable and receivable management. An equivalent combination of education and work experience will also be considered.
Ability to multi-task while maintaining accuracy and timeliness.
Proficient in Microsoft Office suite, including Excel, Word, and Outlook.
Demonstrated ability to use complex accounting systems; experience with Blackbaud Financial Edge, Accounts Payables module and Concur expense pay highly preferred.
Keen attention to detail; strong organizational skills and the ability to prioritize and work in a fast-paced environment.
Excellent verbal and written communications skills required. professional and courteous email and telephone manner.
Ability to handle confidential information with discretion and integrity a must.
Commitment to Audubon’s organizational values of care, collaboration, change, integrity, impact, and innovation.
Demonstrated personal and professional commitment to and experience in advancing equity, diversity, inclusion, and belonging.
This position is represented by the Communication Workers of America (CWA).
EEO Statement
The National Audubon Society is a federal contractor and an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We are committed to a policy of nondiscrimination, inclusion and equal opportunity and actively seek a diverse pool of candidates in this search.
Accessibility Statement
The National Audubon Society endeavors to keep our careers site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Accommodations@audubon.org. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
Salary : $28 - $32
