Operations Manager

Position Summary

The Operations Manager provides high-level operational and administrative leadership to advance Audubon Florida's strategic initiatives and conservation mission. Reporting to Florida’s Senior Director of Finance, the Operations Manager will serve as the main administrative support for Audubon’s Keys research station, the Everglades Science Center (ESC). Responsibilities will include purchasing and maintaining an inventory of supplies, maintaining financial records, managing budgets, and timely government grants reporting and invoicing. The Operations Manager will also support finance in contracting, bid management, contract management, invoice processing, and account tracking for Audubon Florida projects. The Operations Manager ensures efficient resource utilization, maintains strong financial controls, and creates systems that support ESC's research and Audubon Florida’s conservation impact and community-building goals.

This is a full-time hybrid position, which will primarily work from home but report to Audubon’s Miami office and ESC in Tavernier periodically. Successful candidates should live in Miami-Dade, Monroe, or Broward counties.

Compensation

$56,949 to $65,000 / year

Additional Job Description

Essential Functions

• Communicate daily with ESC staff to ensure they are supplied with adequate resources for daily and efficient operations, including functionality of vital field and office equipment (such as boats, vehicles, safety equipment, and computer operations) while ensuring budget integrity and compliance with NAS policies and procedures.
• Check on inventory supplies and equipment so that purchases can be ordered in a timely manner and obtain competitive pricing.
• Maintain and ensure receipts for purchasing card activity are organized, received, and approved in a timely manner.
• Ensure bills are paid on a timely basis. Check delivery quantities, prices and process vendor invoices such that they are coded correctly in the accounts payable system to reflect the type of expense and the nature of the work.
• Maintain an accurate inventory for ESC’s fixed assets such as vehicles, boats, engines, machinery and proper insurance coverage on all assets, and ensure maintenance and replacement schedules are met.
• Assist with advertising of open positions and onboarding of new/temporary employees for ESC.
• Prepare and manage contracts in compliance with Audubon policy and work with center staff and vendors to negotiate appropriate scopes and fees for services.
• Manage pre and post grant award process, financial tracking for billing and other necessary tasks to meet overall grant compliance.
• Monitor and track grant progress and budget alignment with financial spend down.
• Manage and maintain detailed accounting records of grant files in accordance with Audubon’s policy
• Ensure that grant applications/reports are properly submitted via email or through on-line government application sites as needed.
• Routinely manage ESC budgeting.
• Coordinate with the Finance Director to complete financial year end records in a timely manner.
• Assist with contracting, bid management, permitting and account tracking for Audubon Florida projects including the capital facilities modernization at Corkscrew Swamp Sanctuary,
• Maintains and fosters culture of safety.
• Other job-related duties as assigned.
  
  

Qualifications And Experience

• Bachelor's degree required.
• 5 years relevant professional experience. An equivalent combination of education and work experience will also be considered.
• Experience working for nonprofit organizations highly desired.
• Experience with budget and grant administration.
• Ability to take initiative and maintain flexibility, working both independently and collaboratively, coordinating team efforts as necessary.
• Strong Excel skills.
• Excellent verbal and written communications skills, as well as strong interpersonal skills, a must
• Attention to detail and well-developed organizational skills.
• Commitment to Audubon’s organizational values of care, collaboration, change, integrity, impact, and innovation.
• Experience fostering inclusive and collaborative work environments is valued.
• A valid driver’s license and availability for occasional overnight travel.
  
  

National Audubon Society Competencies: This role will also be accountable to apply and develop the following competencies.

Fostering Relationships: Build trust, mutual respect, and understanding through regular and genuine interactions while promoting a positive and inclusive environment.

Analytical Thinking: Recognize and value diverse perspectives and experiences in data analysis to foster a more comprehensive and equitable approach to problem-solving.

Creativity and Innovation: Leverage creativity and imagination to generate new insights and solutions while embracing diverse ideas and approaches that foster innovation.

Facilitating Change: Work with others to explore innovative approaches to problem-solving while promoting inclusivity, equity, accessibility, and belonging in the change process.

Team Leadership: Communicate vision and engage others or the team to solve problems while valuing diverse perspectives and fostering inclusivity.

EEO Statement

The National Audubon Society is a federal contractor and an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We are committed to a policy of nondiscrimination, inclusion and equal opportunity and actively seek a diverse pool of candidates in this search.

Accessibility Statement

The National Audubon Society endeavors to keep our careers site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Accommodations@audubon.org. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.