What are the responsibilities and job description for the Events Manager (Hybrid position: Washington, DC preferred) position at National Catholic Educational Association?
Responsibilities
- Coordinate logistics associated with NCEA events, including AV, utilities (internet / electrical), F&B, room sets, etc. Prepare and share specifications for all vendors / suppliers.
- Manage logistics for special events at conventions, such as the President’s Dinner, Superintendent’s Lunch, and other special events.
- Develop and manage Event Technology platforms for call for proposals, speaker management, mobile app, and post-event surveys.
- Manage event-related content in Asana and track departmental deliverables.
- Coordinate with a third-party housing vendor on housing contracts, track housing inventory, room blocks, and booking pace.
- Coordinate housing for staff, speakers, and VIPs as needed.
- Work with the host diocese (local arrangements committee) on volunteer management, coordinate committee meetings, create and maintain the local arrangements committee handbook, and ensure Memorandum of Understanding deliverables.
- Work with the membership department on registration set-up for assigned events and update weekly reports.
- Coordinate show shipments for various events with the membership department.
- Coordinate with necessary staff on printed and digital marketing collateral, such as preliminary and final programs.
- Coordinate with the Vice President of Events on budget development, Standard Operating Procedures, on-site staff guides, and pre / post-con meetings.
- In conjunction with the Business Development team, create innovative sponsorship packages for partners and exhibitors, tailoring options that enhance visibility, engagement, and value within the exhibit hall and throughout the event.
- Stay informed of developments in the convention and exposition industry through contact with meeting industry peers, attendance at industry-related meetings and conventions, and reading industry literature.
- Coordinate logistics for small in-house meetings, such as board and corporate partner meetings.
- Perform other duties as assigned .