What are the responsibilities and job description for the Grant & Revenue Accounting Manager position at NATIONAL CENTER ON INSTITUTIONS AND?
Job Details
Description
Job Title: Grant & Revenue Accounting Manager
Department: Fiscal
Reports To: Controller
FLSA Status: Exempt
General Purpose Of The Job: Reporting to the Controller, the Grant & Revenue Accounting Manager is responsible for prompt and accurate billing and collection for the Grants and services of the Vocational Training Centers, the Youth in Transition School, and the Business Service contracts. This position plays a key role in ensuring appropriate internal controls and accounting procedures are followed. The Grant component of this role will be critical as we seek to grow our relationship with funding organizations.
Mission-Based Mindset: NCIA is a mission-based organization that makes a genuine difference in people’s lives. The Controller should bring a mindset of supporting this mission by helping drive our financial strategy and enable organizational growth.
Essential Duties and Responsibilities:
- Prepare monthly invoices for all NCIA customers and programs.
- Monitor the timeliness of payments; work with customers and NCIA Program personnel for a prompt resolution.
- Post adjustments to AR details and assist with correctly posting payments to AR.
- Reconcile AR open balances.
- Prepare management reports related to revenue and funding for program directors.
- Serve as liaison between the Fiscal department and the CBAI, YIT, and VTC divisions.
- Perform other duties as assigned by the Controller or CFO.
- Develop written procedures for the job functions.
- Review Business Services contracts and ensure billing is in accordance with the billing terms.
- Assist with the preparation and review of Business service contracts and price and budget proposals.
- Prepare semiannual Wage Analysis reports for Maryland Works.
- Assist YIT School with preparing and reviewing student cost sheets.
- Lead preparation of the annual MSDE budget by working closely with the operations and leadership team.
- Prepare the periodic Tuition Reconciliation reports for MSDE and the ELA-s.
- Work closely with the school team and the ELA-s to resolve any tuition and other billing discrepancies.
- Review and submit school Medicaid claims in Qualifacts/Credible to Medicaid and prepare revenue recognition entries.
- Collect bills and receipts from the Program staff and verify the documents are accurate and acceptable for reimbursement.
- Prepare expenditure reports by coding the bills and credit card receipts in accordance with the related grant budgets and internal accounting code system and submit them to AP departments within a determined timeframe.
- Reconcile credit card statements and supporting documents and submit them to AP for posting in the accounting system and payment within a determined timeframe.
- Prepare monthly summary expense reports (coversheets) for each grant, collect the related supporting documents, and create and submit invoices for the donors
- Create, maintain, and execute a highly detailed and accurate grant and contract recordkeeping of approved agreements and related budgets.
- Prepare monthly grant allocation reports and distribute them to AP and other staff.
- Prepare accurate and timely financial data on grants for internal management purposes and assist Program staff with preparing performance reports.
- Perform grant-related post-award functions, including periodic invoicing, budget and expense analysis, financial reporting, labor distribution changes, reconciliations, re-budgeting, and grant closeout.
- Coordinate with the Fiscal department to process journal entries for various projects as needed.
- Prepare monthly reconciliations for grant advance accounts
- Prepare and review schedules for the Uniform Guidance Single Audit.
- Ensure financial compliance of grants with private local, state, and federal agencies' policies/ procedures and donor rules/regulations.
- Perform ad-hoc financial analysis in response to requests or to support the financial department of grants.
- Attend and participate in meetings with contract managers about budget, expenses, and any fiscal concerns.
- Attend budget, budget amendment, and billing training when needed.
- Visit various facilities to support the financial management of grant-funded projects and conduct periodic reviews of grant-funded projects with field office staff and partner staff.
Supervisory Responsibilities: None.
Qualifications
Education and/or Experience:
- Bachelor’s degree from a four-year college or university.
- Seven years related experience and/or training, or equivalent combination of education and experience.
- Experience with grants management as it relates to compliance and reporting of government, corporate, and foundation grants is strongly preferred, including Federal, State, and Private Grants,
- Experience with CFR and ASC 606 standards and regulations.
Language Skills:
- Ability to read, analyze, and interpret financial reports and legal documents.
- Ability to respond to common inquiries or complaints from customers, regulatory agencies, or business community members.
- Understanding written sentences and paragraphs in work-related documents.
- Writing/communicating effectively in writing as appropriate for the audience's needs.
Mathematical Skills:
- Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
- The ability to choose the right mathematical methods or formulas to solve a problem.
- The ability to add, subtract, multiply, or divide quickly and correctly.
Reasoning Ability:
- Ability to define problems, collect data, establish facts, and draw valid conclusions.
- Ability to interpret various technical instructions in mathematical or diagram form and deal with abstract concrete variables.
Certificates, Licenses, Registrations: None required.
Other Skills And Abilities:
- Advanced Excel skills required
- Prior experience with computer-based financial accounting systems is required; Sage Intacct is preferred.
Other Qualifications: Collaborative work style.
Physical Demands:
- Primarily sedentary, requiring the use of hands and arms for reaching and typing.
- Limited walking and standing.
- Communication and auditory ability are required.
- Minimal lifting up to 15 lbs.
- Close vision (clear vision at 20 inches or less). Color vision (ability to identify and distinguish colors). Ability to adjust focus.
Work Environment: Indoor office environment. Moderate noise, business office with computers and printers, light traffic.
I understand that the above information in this description has been designated to indicate the general nature and level of work performed by an employee with this job title. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description. Therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.
