What are the responsibilities and job description for the Assistant, Strategy and Development position at National Constitution?
Job title | Assistant, Strategy & Development |
Reporting to | Director, Strategy & Development |
Department | Development |
FLSA Status | Full-Time/Exempt |
Location | Philadelphia, PA |
About the National Constitution Center
The National Constitution Center is a nonpartisan nonprofit organization devoted to teaching about the Constitution. Located on Philadelphia’s historic Independence Mall, steps from where the Constitution was drafted and signed, it serves as America’s leading platform for constitutional education and debate, fulfilling its congressional charter “to disseminate information about the U.S. Constitution on a nonpartisan basis in order to increase awareness and understanding of the Constitution among the American people.”
Position Summary
The Assistant, Strategy & Development will play a key role in the day-to-day administration of the Center’s fundraising team, helping to undergird our operations and lay a strong foundation for cultivating, maintaining, and growing our individual, foundation, and corporate donor and prospect base. Working closely with the Director and Manager of Strategy & Development, key areas of responsibility include donor cultivation and communication, such as mailings, customer service queries, and drafting external communications; conducting donor and prospect research and preparing background briefings for meetings; managing internal tracking systems and ensuring data quality of donors and prospects in the Center’s database and marketing systems; logistical and administrative duties; and other projects as assigned.
This position is the perfect fit for an individual looking for an introduction and exposure to the full range of fundraising and development operations. The ideal candidate is strongly committed to the Center’s nonpartisan mission and motivated by our important task ahead. We welcome candidates who have recently obtained their bachelor’s degree as well as candidates with a couple of years of experience in nonprofit development and fundraising. The individual in this position must be able to exercise discretion on sensitive matters, be well organized, detail-oriented, have strong written and verbal communication skills and great time management, and be able to execute projects and tasks with minimal supervision.
Responsibilities and Duties
Donor Cultivation and Communication
- Conduct donor and prospect research using subscription databases to help the team develop moves management strategies.
- Prepare background briefings and strategy memos for senior leadership in advance of key in-person or virtual donor or prospect meetings.
- Manage the donor acknowledgement process, drafting formal acknowledgement letters to donors each week and executing and mailing personalized letters from the Center’s president.
- Assist in drafting donor communications, from meeting asks and thank you notes to cultivation emails and manage internal cultivation pipeline.
- Monitor and respond to donor queries in voicemail box and inbox, including processing gift payments over the phone and facilitating ticket requests.
- Draft and execute monthly external newsletter to supporters, with an eye towards improving the strategic value of these communications.
- Assist with execution of donor events (in person at the Center, around the country, or virtual), including invitations, RSVP tracking, internal Center event logistics, and onsite staff support, and facilitate tours and itineraries for high-level donors visiting the Center.
- Manage library membership renewals, sending quarterly renewal emails and preparing library membership invoices.
Systems and Operations
- Execute quarterly solicitation mailings and emails, including working with the Center’s database manager on list pulls, design team on materials, and third-party mail house.
- Record and update in the Center’s database donor and prospect contact information, communications, and grant and gift paperwork, and ensure proper coding of constituent records to help track relationships.
- Track inventory of supplies for development mailings.
- Sort and check mail for gifts daily.
- Perform other duties as assigned.
- Please note that the Center may change specific job duties with or without prior notice based on the needs of the organization.
Qualifications
- Bachelor’s degree required.
- Interest in the Center’s nonpartisan mission.
- High level of discretion.
- Very strong written and verbal communication skills.
- Detail oriented and strong project management and organization skills, including ability to organize and handle flow of email communications.
- Comfortable working in databases or learning new systems.
- Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint; experience with Adobe Photoshop or design software a plus.
To Apply
Starting Salary Range: $45,000 - $55,000
Click here to apply. Please note, only applications submitted with a resume and cover letter will be considered.
Salary : $45,000 - $55,000