Project Coordinator / Billing Specialist

Job Title: Project Coordinator / Billing Specialist
Company: National Facility Resource Inc.
Location: Wichita, KS
Job Type: Full-Time

Job Overview:

National Facility Resource Inc. is seeking a highly organized and detail-oriented Project Coordinator / Billing Specialist to join our team. This role is responsible for supporting the facilities management team by ensuring successful and timely completion of client facility needs while also managing key billing functions. The ideal candidate will assist project managers, oversee vendor coordination, and handle billing processes to maintain smooth operational workflows.

Key Responsibilities:

Project Coordination (60%)

• Daily follow-ups with contractors assigned to projects to execute and close out work orders promptly at the direction of the project manager.
• Work closely with the project manager to identify and escalate open work orders that are falling behind customer SLA requirements.
• Follow up with contractors on completed projects to ensure timely delivery of invoices and supporting documents, including but not limited to after-photos, updated COI forms, sign-off sheets, and other required documents.
• Examine final vendor invoices to ensure pricing aligns with agreed-upon costs and rates between customers and project managers.
• Assist project managers in monitoring vendor performance and alert management if vendors fall short or are non-compliant.
• Utilize customer platforms to keep all open work orders up to date with detailed notes.
• Maintain organization throughout projects by using correct statuses and detailed notes within NFR’s work order system, Salesforce.

Billing Functions (40%)

• Work in QuickBooks to complete company invoices and ensure timely billing completion in customer platforms. QuickBooks training to be supplied.
• Work in QuickBooks to reconcile financial records and prepare reports for management review.
• Work with owner and GM to manage accounts payable and accounts receivable functions.

Job Type: Full-time

Pay: $40,000.00 - $42,000.00 per year

Benefits:

• 401(k)
• Paid time off

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Preferred)

Ability to Commute:

• Wichita, KS 67211 (Required)

Ability to Relocate:

• Wichita, KS 67211: Relocate before starting work (Required)

Work Location: Hybrid remote in Wichita, KS 67211

Salary : $40,000 - $42,000