What are the responsibilities and job description for the Deputy Administrator (Strategic Programs) position at National Gallery of Art?

Summary

As the National Gallery of Art looks to the future, this position leads an integrated program of high-level strategic priorities representing emerging fields of endeavor. Managed programs currently include environmental sustainability, accessibility, Belonging and Inclusion, and other special programs and projects that are assigned, each representing the Director's strategic priority.

This position is located in the Administration and Operations (A) Executive Office.

This job is open to

The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency

THIS IS A PERMANENT, PRIVATE FUNDED POSITION WHICH DOES NOT CONFER COMPETITIVE FEDERAL STATUS TO THE INCUMBENT. THE SELECTED CANDIDATE WILL BE ELIGIBLE FOR THE FEDERAL GOVERNMENT EMPLOYMENT BENEFITS PACKAGE.

Duties

If selected for this position, the programs managed include, but are not limited to :

Sustainability. Oversees the development of the agency's sustainability program by guiding, coaching, reviewing, and approving a comprehensive strategic and project plan. Ensures that program goals, objectives, policies, activities, and initiatives are executed in coordination with other Federal agencies, requirements, laws, and regulations. Researches and identifies opportunities for the sustainability staff to address environmental concerns, including energy use, conservation, waste management, and general education on sustainability. Provides guidance and directs changes, improvements, and program plans to meet the ever-changing climate situation and needs of the agency. Coordinates and collaborates with internal and external stakeholders; building and fostering relationships with the local community, peer institutions, vendors and contractors, educational institutions, and the agency workforce.

Accessibility. Oversees the development and execution of the agency's accessibility plan. Manages the museum's self-assessment to identify barriers in the following areas : architecture, environment, attitudes, finances, employment, communication, transportation, etc. Works with peers in various departments of the agency to ensure facility construction, renovation, or maintenance projects incorporate state-of-the-art solutions to address the needs of staff and visitors. Revises or approves the agency's Accessibility Plan, which identifies the barriers that limit access to programs, outlines how the barrier will be removed, develops a schedule for steps to remove the barrier(s), and identifies a person(s) responsible for implementing the plan. Identifies resourcing requirements and strategies and proactively works with the Treasury to forecast and program future-year requirements for larger capital expenditures. Defends budget requirements in various forums and monitors execution of funded projects. Maintains knowledge of Federal and local laws, codes, regulations, policies, etc., and ensures compliance. Ensures any required reports are routinely satisfied and responds to requests for information from a variety of stakeholders, media outlets, or advocacy groups. Ensures the plan is regularly updated and revised to reflect additional barriers and opportunities for improvement.

Belonging & Inclusion. Develop systemic and legally sustainable programs, policies, structures, and processes that encourage and support a diverse, inclusive, accessible, and equitable museum. Drive increased understanding, know-how, action, and accountability in the agency's culture and operations. Establish goals and measurable outcomes for the Gallery's Belonging & Inclusion program. Collects, compiles, and analyzes data from several sources to track progress, establish trends, and identify opportunities for improvement. Works with curators, educators, and exhibition officers to ensure best practices in the display and interpretation of works of art. Partner with content creators to support inclusive and accessible content. Review proposed and new legislation to assess the impact on the agency's policies, practices, and procedures in the Belonging and Inclusion area and recommend or implement change as appropriate. Represents the museum with partners, financial supporters, and other stakeholders advocating for Belonging and Inclusion strategic initiatives. Oversees development and delivery of training programs in inclusive behaviors, recognizing conscious and unconscious bias, and increasing multicultural acceptance and proficiency. Works with the Administrator and Human Resources and EEO staff to adopt and embrace policies, procedures, marketing, outreach and processes that will increase understanding as well as hiring, developing and retaining staff from diverse backgrounds. Develops, defends and advocates for resource requirements, grant proposals, business plans and training and education to foster a robust and effective Belonging and Inclusion program.

Cross-divisional Communication and Coordination. Serves as the Administrator & Chief Operating Officer's alter-ego / deputy, directing and tasking staff and reviewing, approving, and signing documents on behalf of the Administrator. Oversees "front office" staff. Manages the division's performance management program, monitors leave balances and ensures coverage for the division. Coordinates activities across the division, ensuring collaboration and robust and transparent communication and feedback. Leads / supports Division Heads staff meetings, supporting leader development and training. Participates in strategic planning and major program and project planning efforts. Develops, tracks and analyzes key performance indicators and outcome metrics. Collects and analyzes data to assess operations and results, identify trends and opportunities, and satisfy reporting requirements.

Requirements

Conditions of Employment

You must be a United States Citizen.

This employer participates in the e-Verify program.

Males born after 12-31-59 must be registered for Selective Service

See "Other Information" section regarding Selective Service requirements.

Suitable for Federal employment, determined by a background investigation

May be required to successfully complete a probationary period

Qualifications

To meet the minimum qualifications for this position, candidates must possess a minimum of one year of specialized experience at or equivalent to grade level GS-15. Specialized experience is defined as the demonstrated ability to perform the duties of the position, including progressively broad and complex experience directly related to the skills and abilities outlined under the Mandatory Technical Qualifications (MTQs) below :

MANDATORY QUALIFICATIONS :

Applicants must address the following mandatory qualifications separate from their resumes. Statements must provide specific examples that address relevant experience, accomplishments and evidence that you possess demonstrated superior technical qualifications. You will not be considered for this position if you fail to submit qualification statements specifically addressing each mandatory technical qualification requirement.

Mandatory Technical Qualifications (MTQs) : Maximum of two pages per MTQ.

MTQ 1. Building Coalitions to Achieve Results : Demonstrated senior-level skill and ability building coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals. Describe the ways you have represented an organization or division internally and / or externally, partnered with others that have varying viewpoints, and negotiated or otherwise influenced outcomes to advance a mission. Include any specific work in the areas to be supervised by this position (sustainability, belonging and inclusion, accessibility).

MTQ 2. Goal-Oriented Leadership. Describe your skill in setting and communicating short- and long-term goals for yourself and others. How have you ensured that the activities of a team are communicated and well-integrated with those of other teams? How have you planned a year or more ahead of time, and then delivered on that plan? Address the way and frequency with which you have collaborated with others to achieve something bigger than one person can achieve. Elaborate on methods and outcomes related to generating new ideas for opportunities and initiatives to advance an employer's goals. How do you keep up to date on the latest information in your field and quickly learn new program areas?

MTQ 3. Leading Strategic Change. Demonstrated senior-level experience bringing about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this qualification is the ability to establish an organizational vision and to implement it in a continuously changing environment. Describe how you lead change and measure results.

MTQ 4. Demonstrated senior-level experience leading people toward meeting the organization's vision, mission, and goals. Inherent to this qualification is the ability to coach and mentor both colleagues and subordinates, provide an inclusive workplace that fosters the development of others, facilitate cooperation and teamwork, and support constructive resolution of conflicts. Describe the way you supervise and mentor others, including the full range of hiring, supervising and terminating as circumstances warrant. Describe an instance where you demonstrated the ability to collaborate with diverse age, gender, racial, religious, cultural, linguistic, LGBTQ , and socioeconomic communities; then describe an instance where you were responsible for coaching someone else to be able to do that more effectively.

You must meet all qualification and eligibility requirements by the closing date of this announcement.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note : Applicants who are referred to the hiring office for selection consideration may be required to submit writing and / or work samples as part of the interview / selection process. If the hiring office decides to request a writing and / or work sample as part of its selection process, the vacancy contact will reach out to you by email to : (1) inform you of this requirement; and (2) provide further instructions.

Education

Although this position does not have a positive education requirement and education is not substitutable for experience / mandatory technical qualifications identified above. You may submit copies of your transcripts or a course listing. You must provide documentation supporting your education claims.

Education must be obtained from an accredited institution recognized by the U.S. Department of Education.

Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website.

Additional information

The National Gallery of Art fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.

Some positions may require completion of a probationary period of up to 1 (one) year.

AN EXTERNAL SELECTED CANDIDATE MUST BE FINGERPRINTED AND RECEIVE A BACKGROUND INVESTIGATION, RESULTING IN A SATISFACTORY SUITABILITY DETERMINATION BEFORE BEING HIRED FOR THIS POSITION.

All males born after December 31st 1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register. If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal government.

EEO Policy : https : / / help.usajobs.gov / equal-employment-opportunity

Reasonable Accommodation Policy : https : / / help.usajobs.gov / reasonable-accommodation

Veterans Information : https : / / help.usajobs.gov / working-in-government / unique-hiring-paths / veterans

Selective Service Registration : http : / / www.sss.gov /

Reasonable Accommodation Requests :

To learn more, please consult the following resources :

Disability Employment - Reasonable Accommodations (OPM)

How to contact an agency

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants will be evaluated against the resume and mandatory qualification requirements. The candidate's experience will be reviewed in determining the degree to which he / she possesses each of the qualification requirements. You will not be considered for this position if you fail to submit qualification statements specifically addressing each mandatory technical qualification requirement. Failure to meet any of the Mandatory Qualifications standards will eliminate you from further consideration. A preliminary review will be made by Human Resources. Candidates may then be evaluated by a screening panel composed of a diverse mix of senior executives and / or general officers selected for organizational and / or functional backgrounds relevant to this position. The panel will rate minimally qualified applicants in order to determine which candidates are considered Highly Qualified. Generally, only the individuals in the highest category and / or those that are non-competitive eligibles will be referred to the hiring official for review.

You may preview questions for this vacancy.

Benefits

Required Documents

As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

To apply for this position, you must provide a complete Application Package which includes :

Your Resume showing the applicant's name, email address, work schedule, hours worked per week, dates of employment, and duties performed to include pay plan, series, and grade level for relevant federal experience. Your resume must show complete information for each job entry to support minimum qualifications.

Do not include the following types of information in your resume :

Classified or government sensitive information

Social Security Number (SSN)

Photos of yourself

Personal information, such as age, gender, religious affiliation, etc.

Encrypted and digitally signed documents

Required Mandatory Technical Qualifications (MTQs ) : Maximum 2 pages per MTQ.

Other supporting documents :

Cover Letter, optional

Most recent Performance Appraisal, optional

SF-50 (optional) Your most recent Promotion, Within Grade Increase (WRI / WGI), or Appointment / Conversion SF-50 - Notification of Personnel Action showing you are / were in the competitive service and the highest grade or promotion potential held .

Veterans' Preference documentation, if applicable (e.g. DD-214 Member Copy 4 showing type of discharge / character of service; Current Active Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within 120 days; SF-15 Form and related documentation; VA letter.) If you are a veteran and you are claiming 5-point veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are a veteran and you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference click here.

Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted have been submitted prior to the closing date of the announcement.

If you are relying on your education to meet qualification requirements :

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and / or degrees from

schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section of this vacancy. The complete application package must be submitted by 11 : 59 PM (EST) on the closing date to receive consideration.

If you have questions about this job, please contact the HR Office representative listed in the "Agency Contact Info" section of this vacancy announcement. If you need assistance in applying on-line , please refer to the How to Apply section below and explore the Federal Application Process information on the USAJobs website.

To begin, click Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and / or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account.

You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application.

Read the Eligibility questions carefully. The questions address if you are eligible to apply to this JOA. Your responses will affect your consideration for the position. You may qualify for more than one eligibility, so please choose carefully. You will only be considered under the options you have selected. If you respond that you do not meet any of the eligibility questions, you will not be considered for this position.

You will receive an email notification when your application has been received for the announcement.

If experiencing a significant hardship which hinders your ability to apply on-line, please contact the Agency Contact listed on this announcement at least two business days before the closing date, to discuss your situation. Failure to contact us within sufficient time may result in your hardship request being denied.

The National Gallery of Art receives many applications for each job. Each application is reviewed carefully which may take a few weeks. To verify the status of your application, log into your USAJOBS account, https : / / my.usajobs.gov / Account / Login, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process.

Do not submit photographs with your application package. Documents with photographs may not be seen by hiring officials - you must remove your image from any badges, licenses, etc. If your resume includes a photograph or other inappropriate material or content (e.g. SSN or DOB), your resume will not be used to make eligibility and qualification determinations and you will not be considered for this vacancy.

Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

Do not upload Adobe portfolio documents. Adobe portfolio documents are not viewable by our agency's staffing offices.

Agency contact information

Staffing

Phone

202-842-6814

000-000-0000

staffing@nga.gov

Address

National Gallery of Art

4th and Constitution Avenue NW,

Washington, District of Columbia 20565

United States

Next steps

After each step in the recruitment process, your status will be updated in our application tracking system. Once this happens, if you have elected to receive e-mail updates, you will be notified through your USAJOBS registered e-mail address. If you have not elected e-mail updates, you can review your current application status in USAJOBS at any time. Please check that your USAJOBS profile contact information is current and correct each time you apply to a jobthis will ensure we are able to contact you as quickly as possible.

In addition to changing your status online, we will send you e-mail notifications at each major step in the process, to include : application received, eligible or not eligible, referred or not referred, selected or not selected.

We expect to make a selection within 30 to 90 days of the closing date of this announcement.

For Fair Chance Act Covered Positions : An agency may not request, orally, in writing, or electronically through the USA Jobs website or other electronic means, that an applicant for appointment for a position in the civil service disclose criminal history record information before the appointing agency extends a conditional offer of employment. If you believe you were asked about your criminal history improperly, contact the agency or visit https : / / www.opm.gov / about-us / careers-at-opm / opportunities /

Fair and Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Criminal history inquiries

Equal Employment Opportunity (EEO) Policy

Financial suitability

New employee probationary period

Privacy Act

Reasonable accommodation policy

Selective Service

Signature and false statements

Social security number request

Required Documents

To apply for this position, you must provide a complete Application Package which includes :

Do not include the following types of information in your resume :

Classified or government sensitive information

Social Security Number (SSN)

Photos of yourself

Personal information, such as age, gender, religious affiliation, etc.

Encrypted and digitally signed documents

Required Mandatory Technical Qualifications (MTQs ) : Maximum 2 pages per MTQ.

Deputy Administrator (Strategic Programs)

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