Administrative Associate- Business Support

Posting Title

Administrative Associate- Business Support

Location

CO - Boulder

Position Type

Regular

Hours Per Week

Working at NREL

NREL’s 305-acre Flatirons Campus is the nation’s premier wind energy, water power, and grid integration research facility. Nestled south of Boulder, Colorado, and north of NREL’s main South Table Mountain campus, Flatirons sits adjacent to the Rocky Flats National Wildlife Refuge and countless acres of open space and parks with stunning views of the Flatirons rock formations.

From day one at NREL, you’ll connect with coworkers driven by the same mission to save the planet. By joining an organization that values a supportive, inclusive, and flexible work environment, you’ll have the opportunity to engage through our ten employee resource groups, numerous employee-driven clubs, and learning and professional development classes.

NREL supports inclusive, diverse, and unbiased hiring practices that promote creativity and innovation. By collaborating with organizations that focus on diverse talent pools, reaching out to underrepresented demographics, and providing an inclusive application and interview process, our Talent Acquisition team aims to hear all voices equally. We strive to attract a highly diverse workforce and create a culture where every employee feels welcomed and respected and they can be their authentic selves.

Our planet needs us! Learn about NREL’s critical objectives, and see how NREL is focused on saving the planet.

We invite all interested candidates to apply for this opportunity. While we recognize that job seekers may hesitate if they don’t meet every requirement, we encourage dedicated individuals who meet all the basic and additional required qualifications of the role to submit an application. We value the opportunity to consider those who believe they have the necessary skills and ambition to succeed at NREL.

Job Description

The National Renewable Energy Laboratory (NREL) is looking for an administrative professional to join the Flatirons Campus near Boulder, Colorado. The successful candidate will serve as the Business Support Professional for the Water Power Technology Validation Group Manager and the individuals and teams within this group. This group focuses on hydropower and marine energy applications, encompassing national stakeholder engagement, outreach activities, and ongoing engineering and science research.

Job Duties :

To be successful in this position an individual must be able to perform the following duties :

Assisting the Business Support team lead and other Business support team members as needed.

Purchase card ordering and reconciliation.

Meeting and event planning and scheduling, including coordination and logistics for on-site and potentially off-site meetings as well as webinars.

New Employee onboarding.

Working with Recruiting to input positions and schedule new hire interviews.

Coverage of reception desk for lunches, breaks, and PTO.

Interfacing with outside entities and individuals including subcontractors, vendors, speakers, and others as needed.

Processing work orders, move forms, and visitor approvals.

Working in numerous online administrative tools.

Coordinating foreign and domestic travel including submitting requests, tracking approvals, reserving airfare, lodging, and rental cars, and processing expense reports.

Campus tour coordination and scheduling.

Purchase orders, requisitions, and invoice processing.

Composing and editing letters, documents and presentations.

Assisting with publication preparation and documentation.

Work with a wide variety of day-to-day issues and work styles.

Strong customer service skills.

Operate in a fast paced and dynamic environment.

Excellent communication, organizational, interpersonal, and multi-tasking skills.

Team collaboration skills.

Other duties as assigned.

Basic Qualifications

High School Diploma or equivalent and 1 or more years of experience or equivalent relevant education / experience. Or, relevant Associate's Degree or certification program of comparable scope or equivalent relevant education / experience. Solid knowledge of the job. Substantial understanding of general aspects of the job with a broad understanding of the detailed aspects of the job. Intermediate skills in applicable software packages and office equipment. Basic project administration skills. Ability to prioritize work. Proficient in written and verbal communications. Very good team and interpersonal skills.

• Must meet educational requirements prior to employment start date.

Additional Required Qualifications

Preferred Qualifications

Experience performing business support functions.

Understanding of the general and detailed aspects of the business support activities, and their practical applications to problems and situations ordinarily encountered.

Experience with applicable software packages and office equipment

Knowledge of specific principles, procedures and practices related to supported fields and disciplines.

Experience with Microsoft SharePoint, Oracle Business Suite, Workday, Concur and / or other online software and tools.

Experience with webinars and other long-distance collaboration software and hardware.

Demonstrated ability to work as part of a team.

Work well under pressure when necessary.

Understand and maintain confidentiality.

Proficient in written and verbal communications.

Job Application Submission Window

The anticipated closing window for application submission is up to 30 days and may be extended as needed.

Annual Salary Range (based on full-time 40 hours per week)

Job Profile : Business Support II / Annual Salary Range : $42,700 - $68,300

NREL takes into consideration a candidate’s education, training, and experience, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the Colorado Equal Pay for Equal Work Act, a potential new employee’s salary history will not be used in compensation decisions.

Benefits Summary

Benefits include medical, dental, and vision insurance; short

Badging Requirement

NREL is subject to Department of Energy (DOE) access restrictions. All employees must also be able to obtain and maintain a federal Personal Identity Verification (PIV) card as required by Homeland Security Presidential Directive 12 (HSPD-12), which includes a favorable background investigation.

Drug Free Workplace

NREL is committed to maintaining a drug-free workplace in accordance with the federal Drug-Free Workplace Act and complies with federal laws prohibiting the possession and use of illegal drugs. Under federal law, marijuana remains an illegal drug.

If you are offered employment at NREL, you must pass a pre-employment drug test prior to commencing employment. Unless prohibited by state or local law, the pre-employment drug test will include marijuana. If you test positive on the pre-employment drug test, your offer of employment may be withdrawn.

Submission Guidelines

Please note that in order to be considered an applicant for any position at NREL you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

EEO Policy

NREL is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard basis of age (40 and over), color, disability, gender identity, genetic information, marital status, domestic partner status, military or veteran status, national origin / ancestry, race, religion, creed, sex (including pregnancy, childbirth, breastfeeding), sexual orientation, and any other applicable status protected by federal, state, or local laws.

EEO is the Law () | Pay Transparency Nondiscrimination () | Reasonable Accommodations ()

E -Verify www.dhs.gov / E-Verify For information about right to work, click here () for English or here () for Spanish.

E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

The National Renewable Energy Laboratory (NREL) is a leader in the U.S. Department of Energy’s effort to secure an environmentally and economically sustainable energy future. With locations in Golden and Boulder, Colorado, and a satellite office in Washington, D.C., NREL is the primary laboratory for research, development, and deployment of renewable energy technologies in the United States.

NREL is subject to Department of Energy (DOE) access restrictions. All candidates must be authorized to access the facility per DOE rules and guidance within a reasonable time frame for the specified position in order to be considered for an interview and for hiring. DOE rules for site access during the interview process depend on whether the candidate is interviewed on-site, off-site, or via telephone or videoconference. All employees must also be able to obtain and maintain a federal Personal Identity Verification (PIV) card as required by Homeland Security Presidential Directive 12 (HSPD-12), which includes a favorable background investigation. Additionally, DOE contractor employees are prohibited from participating in certain Foreign Government Talent Recruitment Programs (FGTRPs). If a candidate is currently participating in an FGTRP, they will be required to disclose their participation after receiving an offer of employment and may be required to disengage from participation in the FGTRP prior to commencing employment. Any offer of employment is conditional on the ability to obtain work authorization and to be granted access to NREL by the Department of Energy (DOE).

Drug Free Workplace

NREL is committed to maintaining a drug-free workplace in accordance with the federal Drug-Free Workplace Act and complies with federal laws prohibiting the possession and use of illegal drugs. Under federal law, marijuana remains an illegal drug.

If you are offered employment at NREL, you must pass a pre-employment drug test prior to commencing employment. Unless prohibited by state or local law, the pre-employment drug test will include marijuana. If you test positive on the pre-employment drug test, your offer of employment may be withdrawn.

Please review the information on our Hiring Process () website before you create an account and apply for a job. We also hope you will learn more about NREL () , visit our Careers site () , and continue to search for job opportunities () at the lab.

Salary : $42,700 - $68,300