Accounts Receivable Administrator

Summary:

This position will be a strong resource to support various finance and accounting functions as delegated by the Accounts Receivable Manager and/or Controller. The accounting administrator is a key member of the Company's financial team and collaborates closely with corporate functions.

Primary Responsibilities:

• Posts customer payments by recording cash, check, and credit card transactions accurately and efficiently, including reconciliation of daily cash posting
• Research and resolution of unidentified and funds or payment discrepancies and overpayments and notifying the collections team to initiate refunds
• Manage and maintain the accuracy of loading customer invoices to client portals and resolution of issues related to non-payment by customer
• Credit card reconciliation, chargeback research and submission, daily banking deposits as needed
• Preparing manual invoices and proforma invoices as needed
• Assisting with internal and external audit requests related to cash receipts
• Maintain and review customer AR balances for cash application and get approvals for misc. write-offs
• Develop and maintain receivable aging report for past due accounts and is responsible for investigation, analysis, escalation, and resolution to ensure timely payment.
• Perform other assigned tasks and duties necessary to support the Accounts Receivable collection function.
• Enlist the efforts of senior management when necessary to accelerate the collection process.
• Backup to the Accounts Payable and Billing processes
• Meet defined department goals and activity metrics

Minimum Qualifications:

• High school diploma
• 2 years of high-volume in corporate accounts receivable and/or cash receipts application experience
• Previous multi-business unit, multi-billing platform cash applications experience required
• Experience with ERP systems, preferably MS365 Finance & Operations, but open to other major ERPs Math aptitude
• Fullerton, in office 5 days/week with work from home flexibility

Preferred Qualifications:

• Some post high school education
• College degree
• 10 years of high-volume in corporate accounts receivable and/or cash receipts application experience
• Accounting certificates

• Proficient in Microsoft Word and Excel required including pivot tables & lookups
• Commitment to excellent customer service
• High degree of accuracy and attention to detail, organized, and flexible
• Excellent problem solving and analytical skills
• Excellent written and verbal communication abilities with the ability to use good judgement
• Accounts Receivable knowledge/experience a plus, including knowledge of Billing and Collections procedures
• Solid understanding of basic accounting principles, fair credit practices and collection regulations
• Strong interpersonal and follow-through ability
• Must be able to work in a fast-paced environment, have the flexibility to change priorities, and multi-task
• Team-oriented and collaborative to work with the accounting team
• Goal oriented
• Reliable independent worker

Physical Requirements:

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; climb stairs; balance; stoop; kneel; crouch or crawl; talk or hear; taste or smell. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

EEO Policy Statement:

It is the policy of Element US Space & Defense to offer Equal Employment Opportunity to all individuals without regards to race, creed, ancestry, color, sex, gender identity, sexual orientation, marital status, age, national origin, physical disabilities, pregnancy, childbirth, and related medical conditions.