What are the responsibilities and job description for the Administrative Assistant position at National University College?
Assists the President of Florida Technical College on general clerical duties. Transcribe and compile complex documents, correspondence and reports. Work independently and with supervisor to set up and revise forms and reports. Proofread documents for accuracy and edit for correctness. Facilitate the completion of documents by contacting originator reports regarding problems or questions. Develop new operator and machine/desktop publishing applications and test software for routine/and or special projects. Provide appropriate documentation as to department procedures.
Minimum Requirements:
- Associate Degree from an accredited institution
- Coursework in computer science
- Verifiable experience working with management
- One to two years considerable knowledge of office methods and procedures
Essential duties and responsibilities:
- Operates diverse applications to generate documents, diversified correspondence, commitments, policies, endorsements, binders, letters, memos, etc.
- Uses moderate to advanced equipment capabilities to produce and revise complicated documents, e.g., more involved policies, binders and other legal documents.
- Prepare management reports and special projects as requested.
- Proofreads and edits own work.
- Perform general secretarial duties. May assemble title insurance policies and accompanying documents for copying.
- Answer telephone; take and deliver messages to other departments.
- Communicate with supervisor, operators and user in order to resolve specific problems/questions with regard to documents.
- Provide information/editorial assistant to Management.
- Give support to their supervisors and administrative assistant.
- Perform daily operations reports.
- Coordinate travel, meeting and calendars from their supervisor’s internal and external constituents. Prepaid agendas.
- Coordinate travel arrangement demonstrates good judgment to plan and accomplish goals.
- Maintain office record in compliance united the record management policies.
- Provide and confidential administration support.
- Perforce duties using independent judgmental initiative.
- Preparation of correspondence in voices distribution list and other document at requested. Other includes faxing, photocopy and mailing.
Applicants must meet the minimum requirements to be considered.
Employer with Equal Employment Opportunity for Women, Minorities, Veterans, and Persons with Disabilities
Job Type: Full-time
