Administration Assistant

Job Summary

We are seeking a versatile and adaptable individual to provide essential support for our Engagement Coordinator and Production Coordinator roles. This position requires a strong ability to adapt to different responsibilities and priorities throughout the day. The ideal candidate will possess a solid foundation in multitasking, attention to detail, and accuracy enabling them to effectively support both roles as needed.

Job Responsibilities

· Review high volume of PDF reports from all NVC offices, ensuring proper formatting and inclusion of required items from checklists.

· Accept. Log and distribute new appraisal assignments once awarded

· General database updates

· Writing engagement letters and sending to clients

· Create and invoice clients.

· Maintain client confidentiality.

· Deliver exceptional customer service to ensure appraiser and client satisfaction.

· Act as a liaison between clients, appraisers, and other staff.

· Maintain and update weekly job lists and production schedules.

· Data entry and general database updates.

· Act as a primary point of contact for appraisers, addressing general inquires and providing support.

· Cross-train in all administrative functions to provide support across the department.

· Provide phone & front desk coverage when necessary.

· Perform other general administrative tasks as needed or assigned.

Job Qualifications

· Proficient in Microsoft Suite – Outlook, Word, Excel.

· Working knowledge of Foxit or similar PDF program with the ability to edit PDFs when necessary.

· Strong computer skills with the ability to navigate multiple internet tabs simultaneously.

· Dependable, focused, and self-motivated with a strong desire to assist others.

· Meticulous attention to detail.

· Excellent time management and organizational skills.

· Ability to multitask effectively, prioritize under pressure, and thrive in a fast-paced environment.

· Excellent communication and interpersonal skills, both written and verbal.

· Minimum of one-year professional experience, degree preferred but not required.

· Team player with a positive and professional demeanor.

· Strong work ethic, dedicated to exceeding expectations.

NVC offers a competitive compensation plan and the opportunity to work with an industry leader. Included with this position is a comprehensive benefits package, including medical, dental, vision, disability, life insurance, 401k with employer match, wellness programs, and paid time off. For additional information about NVC, please visit the company website at: www.nvcinc.com.

A background check will need to be successfully passed as a condition of employment.