What are the responsibilities and job description for the Finance & Administrative Coordinator position at Natural Heritage Trust?
The Natural Heritage Trust (NHT) is a New York State public benefit corporation. Established in 1968, the NHT’s mission is to receive and administer gifts, grants and other funds to further public programs for parks, conservation and historic preservation purposes of the State of New York.
The NHT is governed by a four-member Board of Directors comprised of the Commissioner of the Office of Parks, Recreation and Historic Preservation, the Chair of the State Council of Parks, the Commissioner of the Department of Environmental Conservation, and the Secretary of State.
The NHT works cooperatively with its NYS agency partners to administer approximately $10-$15M in annual funding that supports a wide variety of program and projects statewide. The Finance & Administrative Program Coordinator (Coordinator) works with the NHT Administrative Office team located in Albany, NY.
Responsibilities
The Coordinator supports many of the financial and administrative functions of the office with a focus on process management, efficiency and improvement. The Coordinator will report to the Chief Financial Officer.
Specific Duties:
• Assist in the development of administrative systems, procedures, policies and guidance documents
• Work with partners to ensure understanding and compliance with NHT admin systems, procedures and policies
• Review documentation and monitor compliance with NHT policies and NYS laws, rules and regulations
• Work with accounting staff to produce monthly, quarterly and annual financial reports
• Collect and organize data and other information to draft various reports for internal staff and external partners (Foundations, Donors, Grantors).
• Contribute to efficient workflow of the office; provide assistance to other office staff as needed
• Research and develop new methods to problem solve workflow issues
• Special projects and assignments as needed
Qualifications
Required:
• Associates degree or higher in accounting, auditing, business, office management, human resources, political science, planning, public administration or policy, or other related field
• Minimum 3 years experience where your primary responsibilities were related to business office operations, administration and/or logistics
Preferred:
• Experience working in a government and/or non-profit administrative setting
• Experience working with Financial Edge NXT, Donor Perfect, CentreSuite, and/or ADP payroll software programs a plus
Salary : $10 - $15