What are the responsibilities and job description for the Administrative Coordinator position at Absolute Fire Protection, LLC?
Job Overview (Job description)
Absolute Fire Protection is a large and rapidly growing Fire Sprinkler mechanical Company. We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The ideal candidate will play a crucial role in ensuring smooth office operations and providing exceptional customer support. This position requires computer literacy, excellent time management skills, and the ability to handle various administrative tasks efficiently. If you are a proactive individual with a passion for delivering outstanding customer service, we encourage you to apply. We have offices in various locations throughout New York State, We are seeking a candidate for the Albany office with some basic understanding of plumbing or mechanical materials . We have a very laid-back office culture. Our company is experiencing extraordinary growth so this position will have an amazing opportunity for advancement. The ideal candidate will have many paths for improvement as you learn the inner workings of the company. . This person will work directly with the Service manager and the inspection manager for daily directions along with training for all aspects of the job. The right candidate will continue to collaborate with all team members and departments as the company expands.
Responsibilities
- Perform data entry tasks with accuracy and attention to detail.
- Review draft " inspection reports" with a focus on accuracy and completeness
- Assist in scheduling appointments and managing calendars.
- Maintain organized records and files, both electronically and physically.
- Utilize tools from "Office 365 " such as Outlook, Ex cell, MS Projects, Word
- Ensure timely communication with team members regarding administrative needs.
- Assist with various administrative tasks as required to support office operations.
- Submit all required associated inspection paperwork to municipalities
- Prepare documents to inform property managers about identified repairs
Required Skills:
- Excellent organizational skills to support contract documentation.
- Ability to work independently and collaboratively with others
*Preferred Skills * (Not Required)
- Prior experience in plumbing or mechanical service-related invoicing
- experience in using maintenance software
- entry level understanding of preparing service proposal
Qualifications
- Proven experience in customer support or customer service roles is preferred.
- Strong computer literacy, including proficiency in Google Suite applications.
- Experience with data entry and maintaining accurate records is essential.
- Familiarity with phone systems and administrative procedures is a plus.
- Excellent time management skills with the ability to prioritize tasks effectively.
- Strong attention to detail and organizational skills are required.
- Previous experience as a medical receptionist is an advantage but not mandatory.
- Ability to work independently as well as part of a team in a fast-paced environment
Schedule:
- Full-time
- 8 hour shift -Monday thru Friday
- Work Location: In person Selkirk ,NY
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
If you possess these qualifications and are ready to contribute to our dynamic team, we look forward to receiving your application.
Job Type: Full-time
Pay: $21.91 - $26.96 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
- 8 hour shift
Ability to Relocate:
- Selkirk, NY 12158: Relocate before starting work (Required)
Work Location: In person
Salary : $22 - $27