Job Description
Job Description
SUMMARY
The Site Administrator serves as a critical link between site leadership, plant operations, and human resources. This dynamic role involves overseeing administrative processes, supporting new hire onboarding, and driving cultural and engagement initiatives that align with company values. The Site Administrator ensures smooth operations by managing communication, coordinating events, and fostering a positive and inclusive work environment. This position requires excellent organizational skills, attention to detail, and the ability to handle sensitive information with professionalism and discretion. As a trusted partner, the Site Administrator contributes to creating a workplace that supports associate success and operational excellence.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Administrative Support :
- Provide direct support to the Site Director, Leadership Team, and plant
associates.
Schedule meetings, organize site visits, and manage travel arrangements for site leadership.Maintain and update site records, including visitor logs, communications, and office supplies.Manage purchase orders and reconcile invoices, collaborating with Accounts Payable to ensure timely payments.Serve as the first point of contact for inquiries regarding systems, policies, and processes, escalating as necessary.Monitor adherence to safety protocols, including visitor PPE requirements and safe permit administration.Human Resources Support :
Facilitate new hire processing, including I-9 verifications, onboarding, and orientation sessions.Assist HR teams with managing candidate workflows and ensure smooth integration of new hires.Maintain HR systems with accurate and accessible employee files.Employee Engagement & Cultural Initiatives :
Organize and lead site events such as Associate Days, recognition programs, cultural activities, and leadership meetings.Develop and execute engagement programs to enhance employee morale and foster a collaborative workplace.Coordinate community outreach initiatives, sponsorships, and donations to promote positive community relationships.Act as a Site Touring Ambassador, hosting groups and showcasing the facility.Communication & Coordination :
Serve as the primary coordinator for site communications, including email updates, announcements, and digital displays.Compile and disseminate key takeaways from leadership meetings and project reviews.Ensure timely communication of milestones, deadlines, and policy updates to all site associates.QUALIFICATIONS :
High School Diploma or GED required; additional education or certifications in HR or administration preferred.2 years of experience in an administrative or HR support role, preferably in a fast-paced environment.Proficiency in Microsoft Office Suite, SAP, Concur, and other relevant software.Strong organizational, communication, and time management skills.Familiarity with I-9 compliance and employment regulations.Ability to handle confidential information with discretion and professionalism.Bilingual skills (English / Spanish) are a plus.WORK ENVIRONMENT
Office and plant environment with moderate noise levels.Full-time, non-exempt position requiring 40 hours per week, with occasional additional hours based on business needs.PHYSICAL DEMANDS
Ability to sit, stand, and move around the facility for extended periods.Occasionally lift and / or move up to 25 pounds.Specific vision abilities, including close and peripheral vision, are required.What We Offer :
Our team members' physical and mental health is essential to creating a thriving workplace. That's why we offer the following benefits to full-time employees :
Medical, dental, and vision insurance.401(k) plan with company match (vesting begins on day 1 of eligibility).Paid vacation, paid time off, and holiday pay (11 days).Paid short-term disability and life insurance.Banfield Pet Insurance Discounts.Wellness benefits and discounts.Employee Assistance Program.You may be interested in this role if you are looking for - Administrative Assistant - Office Manager - HR Coordinator
We are committed to an inclusive workplace where diversity in all its forms is championed. We are proud to be an equal opportunity workplace and we are an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants with criminal histories, consistent with legal requirements. If you require special accommodation, please let us know.
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