What are the responsibilities and job description for the Executive Assistant position at Natures Finest Security LLC?
Job Description: Executive Assistant at Nature's Finest Security
Location: Brooklyn, NY
Employment Type: Full-Time, In-Person
Salary Range: $52,000-$60,000
About Nature's Finest Security:
Nature's Finest Security (NFS) is a comprehensive security organization that integrates a range of quality assurance training programs to deliver efficient and premium security solutions. Our commitment to excellence is evident through our licensing, bonding, and insurance credentials. Tailoring our training to align with the distinct requirements of our clients, we ensure that our services are both relevant and effective. With a management team boasting over 90 years of combined experience in the security sector, NFS leverages this collective expertise to drive the exceptional success that sets us apart.
Job Overview:
Nature's Finest Security is seeking an experienced and dedicated Executive Assistant to support the CEO in day-to-day operations. The ideal candidate is a highly organized, adaptable, and detail-oriented professional who thrives in a fast-paced environment. This role will involve managing various administrative tasks, coordinating schedules, and facilitating effective communication between the CEO and internal/external stakeholders.
Responsibilities:
- Executive Support: Provide comprehensive administrative support to the CEO, including managing calendars, scheduling appointments, arranging meetings, and coordinating travel arrangements.
- Communication: Screen and manage incoming calls, emails, and correspondence, responding on behalf of the CEO when appropriate. Maintain clear channels of communication between the CEO and other team members, clients, and partners.
- Greeting and Direction: Welcome incoming employees and visitors, providing a warm and professional greeting. Direct them to the appropriate department or individual, ensuring a smooth arrival experience.
- Meeting Coordination: Prepare meeting agendas, documents, and presentations for internal and external meetings. Take accurate minutes and follow up on action items to ensure timely execution.
- Project Assistance: Assist the CEO in various projects, research, and presentations. Compile and analyze data to support decision-making processes.
- Confidentiality: Handle sensitive information with the utmost discretion and maintain a high level of confidentiality in all interactions.
- Office Management: Oversee office operations, including ordering supplies, managing office equipment, and coordinating maintenance when necessary.
- Event Coordination: Assist in planning and coordinating company events, workshops, and other functions, which may occasionally require evening or weekend work.
- Ad hoc Tasks: Be prepared to take on additional tasks and responsibilities as they arise to ensure the smooth functioning of the CEO's office.
Qualifications:
- Proven experience as an Executive Assistant or similar role, ideally supporting C-level executives.
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to handle multiple tasks and priorities effectively, while maintaining a positive attitude.
- Discretion and professionalism when dealing with sensitive information.
- Flexibility to work occasional evenings and weekends as needed.
- Knowledge of environmental sustainability practices and/or security industry is a plus.
Nature's Finest Security is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Note: This job description is intended to convey information essential to understanding the scope of the Executive Assistant role at Nature's Finest Security. It is not intended to be an exhaustive list of all responsibilities, activities, qualifications, or requirements associated with the position.
Salary : $52,000 - $60,000
