Accounts Payable Specialist/Administrative Assistant to the Business Office

The Accounts Payable Specialist/Administrative Assistant to the Business Office is responsible for the timely and accurate processing of the Nauset Regional School District invoices, and prepares all monthly and year-end reconciliations of purchase orders; responsible for the accuracy of transactions recorded in the Softright financial system and reporting data to member towns and state agencies; completes special projects as required by the Director of Finance & Operations and the Assistant Director of Finance & Operations. 

PERFORMANCE RESPONSIBILITIES:

Accounts Payable/ Town Elementary Schools Part-time

• Answer all inquiries on Elementary finance questions.
• Review purchase orders for accuracy and compliance with procurement policies.
• Reconcile invoices against purchase orders in preparation for warrants.
• Prepare, enter and post accounts payable invoices to accounting system.
• Coordinates with the three Elementary schools to prepare warrants for School Committees to approve expenditures.
• Maintain spreadsheets for tracking various operational expenses.
• Communicates with the two member town’s Finance Departments for the timely processing of their school warrants.
• Input purchase orders for Central Office and Technology Office as needed.

General Office Support

• Provide back-up coverage to reception desk as needed.
• Provide general customer service to both internal and external customers in a timely and professional manner by responding to routine inquiries and assisting employees, Accounts Payable related questions.
• Provide back-up coverage for the Staff Accountant and Receptionist as needed.
• Responsible for maintaining online payment system.
• Train staff in the proper use of the online payment system.
• Central Office Purchasing Agent.
• Responsible for all billing that is created in the Central Office for the elementary schools.

QUALIFICATIONS:

• Associates Degree in Business or equivalent.
• Minimum of three or more year’s prior experience in Accounting.
• Prior municipal/public school experience preferred.
• Skilled in modern office methods, procedures and equipment, including proficiency with Excel and Word and accounting financial software.
• Exemplary oral and written communication skills.

PERFORMANCE COMPETENCIES and CRITERIA:

• Must be highly service oriented, with ability to effectively communicate with all levels of employees, candidates and other internal/external contacts.
• Strong computer skills/aptitude with ability to quickly learn new systems and integrate information from a variety of data sources.
• Ability to maintain “grace under fire” and effectively handle a high volume of employee inquiries.
• Ability to use utmost discretion in maintaining and safeguarding sensitive/confidential information.
• Prior Accounting experience in a school, municipal environment or private accounting.
• Detail-oriented, with ability to produce work with high degree of accuracy.
• Must be highly adaptable/flexible with ability to manage multiple priorities.
• Excellent financial, analytical, organizational, interpersonal and communication skills.
• Highly proficient using Excel and Word.