Executive Secretary

Salary : $40,256.93 - $50,275.39 Annually

Location : Holbrook, AZ

Job Type : Full Time

Job Number : 2025-00026

Department : BOS / Admin

Opening Date : 02 / 25 / 2025

Closing Date : Continuous

Summary

Are you highly organized, efficient, and skilled in current technology? Do you thrive working in a fast-paced environment and enjoy interacting with executive leadership and customers? If so, the Executive Assistant at the Board of Supervisor's Office may be the job for you. In this role, you will provide a variety of complex and confidential administrative duties using independent judgment and discretion while working in the front line of the Supervisor's Office. This position serves as the Executive Assistant to the County Manager and the Clerk of the Board and provides support to the Board of Supervisors, Records Management and division leadership as needed.

Essential Job Functions

Essential function, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.)

• Formats, composes and types correspondence.
• Prepares and maintains office or department records and files, often of a complex nature.
• Prepares and processes confidential and sensitive documents.
• Answers telephone, responds to questions from employees and the public.
• Participates in the selection of office staff.
• Provides orientation and trains other clerical staff.
• Assigns and evaluates work of clerical staff.
• Completes special projects as assigned.
• Makes appointments, travel and meeting arrangements.
• Prepares required reports.
• Answers telephones, responds to questions, takes messages and transfers callers to appropriate parties.
• Answers questions and provides information for walk-in customers.
• Maintains files and records.
• Prepares documents and reports from information provided.
• May track and report office expenditures.
• Takes minutes of meetings, as needed.
• Prepares mailings and opens / distributes mail.

Knowledge and Skills

Desirable Qualifications

High School Diploma or G.E.D.; AND five years' experience in office work; prior work experience in a government setting preferred.

Employee Benefits

Navajo County offers a comprehensive employee benefits package to regular employees working 40

hours per week that includes :

Regular Part Time employees working 30 - 39 hours a week receive some benefits on a pro-rated basis.

Part Time employees working less than 30 hours a week and temporary employees do not receive benefits)

Elective Coverage

Please describe your knowledge of the open meeting regulations and other relevant Clerk of the Board Office statutory laws.

Please describe your previous work experience interacting with elected officials and high-level executives.

How many years of experience do you have performing work in the following activities and please describe : Transcribe Minutes

Please describe your experience providing exemplary customer service in a professional role.

Please describe your experience working and interacting with internal / external customers, providing customer service, and handling sensitive information.

Please describe in detail your experience, level of responsibility, and frequency creating, reviewing (for completion), distributing, and / or processing documents (e.g., business letters, agendas, minutes, reports, etc.). In your response, also indicate the computer software used and what your level of proficiency is.

Required Question

Salary : $40,257 - $50,275