What are the responsibilities and job description for the Executive Secretary position at Navajo County?
Are you highly organized, efficient, and skilled in current technology? Do you thrive working in a fast-paced environment and enjoy interacting with executive leadership and customers? If so, the Executive Assistant at the Board of Supervisor’s Office may be the job for you. In this role, you will provide a variety of complex and confidential administrative duties using independent judgment and discretion while working in the front line of the Supervisor’s Office. This position serves as the Executive Assistant to the County Manager and the Clerk of the Board and provides support to the Board of Supervisors, Records Management and division leadership as needed.
(Essential function, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.)
· Formats, composes and types correspondence.
· Prepares and maintains office or department records and files, often of a complex nature.
· Prepares and processes confidential and sensitive documents.
· Answers telephone, responds to questions from employees and the public.
· Participates in the selection of office staff.
· Provides orientation and trains other clerical staff.
· Assigns and evaluates work of clerical staff.
· Completes special projects as assigned.
· Makes appointments, travel and meeting arrangements.
· Prepares required reports.
· Answers telephones, responds to questions, takes messages and transfers callers to appropriate parties.
· Answers questions and provides information for walk-in customers.
· Maintains files and records.
· Prepares documents and reports from information provided.
· May track and report office expenditures.
· Takes minutes of meetings, as needed.
· Prepares mailings and opens/distributes mail.
· Knowledge of phone etiquette.
· Knowledge of office practices and procedures.
· Knowledge of English grammar, spelling, arithmetic, punctuation and grammar.
· Skill in taking accurate notes and taking and transcribing dictation.
· Skill in operating a computer and data entry.
· Skill in effectively communicating verbally and in writing.
· Skill in establishing and maintaining effective working relationships with employees, other agencies and the public.
High School Diploma or G.E.D.; AND five years’ experience in office work; prior work experience in a government setting preferred.
Salary : $40,257 - $50,275
