Human Resources Specialist

Position Summary:

Under the immediate supervision of the Chief Human Resources Officer, the Human Resources Specialist accomplishes human resource related responsibilities; compliance and competencies of the accrediting agency and Sage staff, supporting recruitment/retention activities, off boarding, and human-resources related duties specifically within Employee Relations and may carry out responsibilities in collaboration with various areas within Sage Memorial Hospital. Conducts investigations, writes and presents reports to appropriate parties. Provides training and counsel to human resources employees. Maintain Confidentiality of all privileged information.

The list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.

Essential Duties & Responsibilities:

• Assist the Sage Memorial Hospital in meeting periodic and annual mandatory training needs of the Joint Commission and other agency requirements.

• Provide written and verbal update to immediate supervisor on status of various projects, barriers and accomplishments; participate in departmental meetings.

• Review and verify for completeness and accuracy of all documents, (i.e. application for fingerprinting clearance, declaration form and consent, supplementary data forms, etc.) authorizing background checks, fingerprinting and adjudication for employees, volunteers, interns and applicants for employment.

• Provide technical assistance and guidance to supervisors regarding required documents, background check, suitability assessment and fingerprinting processes, and applicable laws, policies and procedures.

• Assist with onboarding of staff, agency personnel and volunteer/student workers.

• Assist in the development and conducting of training programs.

• Perform offboarding of staff, agency personnel and volunteer/student workers.

• Establish a positive rapport with internal and external customers.

• Present self with professionalism and establish excellent communication of required duties.

• Attend in-service and education programs as required.

• Always maintain strict confidentiality.

• Attends and participates in employee disciplinary meetings, termination, and investigations.

• Administer, monitor, and coordinate the employee relations component.

• Provide technical assistance and guidance to staff, management and employees on human resources and grievance issues.

• Maintain constant contact and communications with SMH attorneys, aggrieved parties, initiating parties and other organizations regarding human resources and grievance issues, disciplinary actions and related situations.

• Comply and maintain the required documentation, including intake notes and supporting documents.

• Escalate issues that are in compliance with grievance policies to SMH attorneys for appropriate action.

• Monitor and coordinate the activities of the grievance process from the initial request for grievance through formal hearing.

• Schedule and conduct administrative meetings with employees and supervisors to attempt to resolve grievances.

• Draft, finalize administrative agreements and ensure that both parties sign agreement.

• Monitor and enforce compliance of both parties with the terms of the agreement.

• Design and develop training materials for presentations; conduct training and orientation regarding disciplinary actions, the grievance process, the Personnel Policies and Procedures and other areas as requested

• Participate in the development procedures to support and define the Personnel Policies and Procedures i.e., procedures on family and medical leave, sexual harassment, drugs and alcohol in the workplace, employee conduct and conducting investigations.

• Schedule, conduct and/or attends meetings with department/programs and employees regarding human resource management and human resources issues.

• Assist with the development of and/or amendments to the Personnel Policy and Procedures & provide policy guidance on all facets of human resources management issues.

• Review and verify for completeness and accuracy all documents.

• Perform other duties as assigned.

Training Knowledge, Abilities, Skills, and Certifications:

• Ability to communicate effectively in the English language both verbally and in writing with staff and the public.

• Ability to use Microsoft computer software programs (i.e., Access, Word, Excel, and PowerPoint).

• Ability to foster effective working relationships within a team environment.

• Ability to analyze complex information, and to define and solve problems.

• Ability to train and orientate individually and in large group settings.

• Able to work under pressure and meeting deadlines.

• Excellent organizational skills

• Highly self-motivated individual.

• Report preparation and strong presentation skills.

• Counseling/advising/listening/negotiation skills.

• Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.

• Able to fluently speak the Navajo Language or familiar with the Navajo way of life.

• Knowledge of applicable tribal, federal, state, county and local laws, regulations, including Navajo Nation Labor Commission, and The Joint Commission Accreditation.

• Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.

• Ability to work effectively with individuals and demonstrate leadership and teambuilding skills with empathy and enthusiasm.

• Ability to maintain strict confidentiality.

• Ability to analyze situations and adopt appropriate courses of action.

• Ability to work independently and meet strict timelines.

• Ability to make solid decisions and exercise independent judgment.

• Skill in coaching and consulting management and executive level employees.

• Skill in preparing, reviewing, and analyzing operational and reports.

• Skill in providing leadership to, supervising, training, and evaluating assigned staff.

Physical Demands:

While performing the duties of this job, the employee regularly is required to sit; use hands to feel and reach; and talk or hear. The employee frequently is required to walk. The employee occasionally is required to stand; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment:

Work is generally performed in an office with moderate noise level. Extended hours and irregular shifts may be required.