What are the responsibilities and job description for the Business Administrator (Invoice and Payment), Intermediate position at Naval Nuclear Laboratory?
Working at the Naval Nuclear Laboratory we foster pride in belonging to an organization whose culture is made up of these core values: Trust, Empowerment, and Collaboration. Our company encourages diversity and inclusion in all its forms while ensuring the safety and reliability of our nation's naval nuclear reactors, and training the Sailors who operate those reactors in the U.S. Navy's submarines and aircraft carrier Fleets. Looking for a lifetime career? Apply today!
Job Description
The Naval Nuclear Laboratory (NNL) Financial Services (FS) team is looking for a Business Administrator to support invoicing. This role is responsible for working collaboratively with Accounts Payable, Procurement, and requestors within the organization to ensure the timely payment of invoices. This role has the responsibility to monitor invoices on hold, work with suppliers to resolve invoice related discrepancies, address supplier inquiries regarding invoicing, and review all incoming invoices to ensure base level requirements are met. The individual in this position will communicate professionally both internally and externally to resolve issues and problem solve.
Responsibilities:
- Collaborate with team members to address any barriers to successful invoice processing or payment by tracking and monitor unpaid invoices, identify issues causing delays, and work proactively to resolve them.
- Responsible for working with requestors, accounts payable, and the procurement department to facilitate the resolution of rejected invoices with suppliers; inform the Supplier of the rejection, specifying the reasons and necessary corrections required for resubmission, which would include a revised invoice number / date.
- Timely respond to supplier inquiries related to invoices, payments, and account information via emails or calls
- Monitoring the invoice hold report and engaging with necessary stakeholders to resolve outstanding items on hold
- Analyze metrics relating to invoice payment timeliness, hold durations, and aged items
- Implementing new processes or improving existing processes to continuously drive improvements in invoice processing performance
- Draft and send clear, concise, and professional internal/external communication on behalf of the organization
- Generate and maintain reports on invoice status, payment trends, and unresolved issues, providing insights and recommendations for improvement.
- Provide first-line support to internal departments regarding invoice processing, payment inquiries, and general invoicing procedures
- Work with suppliers to secure refunds or reimbursements as needed
- Ensure all invoice processing and payment activities comply with company policies and procedures, as well as applicable laws and regulations
Required Combination of Knowledge and Skill
- High school diploma or equivalent and a minimum of 4 years of relevant experience; or
- Associate's degree from an accredited college or university in a related field.
Preferred Skills
- Strong analytical skills with attention to detail.
- Excellent communication skills for effective interaction with internal and external stakeholders.
- Ability to handle multiple tasks and prioritize work effectively, independently and as part of a team.
- Proficiency in Microsoft Office Suite, particularly Excel.
- Experience with accounting or procurement software is preferred.
- Previous experience in accounts payable, procurement, or a related financial role.
- Familiarity with invoice processing and supplier management.
Compensation and Benefits
- Health, Dental, Vision & Voluntary Benefits
- Disability, Life & Accident Insurance
- 401(k) Savings program & Captial Accumulation Plan
- Personal & Medical Time Off
- Paid Parental Leave
- Flexible Work Schedules
- Tuition Assistance for Eligible Employees
- Student Debt Benefit Personal Time Off Sell Program
- Employee Assistance Program (EAP)
- Wellness Program
- Visit us online to view all NNL benefits!
Pay Range
Salary information provided is a general guide line only. Annual salary is based upon candidate experience and qualifications, as well as market and business considerations
The Naval Nuclear Laboratory is operated for the U.S. Department of Energy (DOE) by Fluor Marine Propulsion, LLC (FMP), a wholly owned subsidiary of Fluor Corporation. Naval Nuclear Laboratory personnel are FMP employees who work at four DOE facilities: Bettis Atomic Power Laboratory, Knolls Atomic Power Laboratory, Kenneth A. Kesselring Site, and Naval Reactors Facility, and at the U.S. Department of Defense-owned Nuclear Power Training Unit-Charleston. FMP employees also have an established presence at numerous shipyards and vendor locations. For nearly 70 years, the Naval Nuclear Laboratory has developed advanced nuclear propulsion technology, provided technical support, and trained world-class nuclear operators to ensure the safe and reliable operation of our nation's submarine and aircraft carrier Fleets. The Naval Nuclear Laboratory is a national asset solely dedicated to the Naval Nuclear Propulsion Program. We rely on the dedication and innovation of our nearly 8000 engineers, scientists, technicians, and support personnel.
All candidates must be U.S. citizens. Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified matter. FMP is a government contractor and maintains a drug free workplace and workforce. All candidates must be able to pass a drug test in compliance with FMP company policy and 10 CFR 707. Marijuana is a Federal Schedule I controlled substance and illegal under Federal Law. Therefore, FMP is required to test for marijuana.
Fluor Marine Propulsion is an Equal Opportunity Employer (Veterans/Disabilities) committed to workplace diversity. All qualified applicants will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state, or local law.
Salary : $41,300 - $62,000
