What are the responsibilities and job description for the Office Manager position at Nayya?
About Nayya
At Nayya, we believe there’s a better way to choose benefits. A more transparent, less confusing way for employees to control their health and financial potential. Powered by billions of data points and machine learning, our benefits experience platform delivers personalized decision support and guidance during open enrollment, new employee onboarding, qualifying life events, and in the moments that matter all year round. This is one of the most stressful and challenging situations consumers face – and we see that as an opportunity to build an innovative response that can help millions of Americans possess the control and understanding they deserve.
Office Manager
The Office Manager will ensure the smooth and successful functioning of our office by providing office support, managing our facilities, creating a productive environment for employees and guests and managing special projects as needed. The ideal candidate will be someone who is organized, detail-oriented, and has the ability to work in a fast-paced environment. This is a high-visibility role where you will have the opportunity to work with members of the leadership team. Your role will be essential in ensuring the efficient functioning of our office.
Facility & Vendor Management:
- Ensure the office space is well-maintained, organized, and conducive to a productive work environment
- Address any facility issues promptly and efficiently
- Coordinate with vendors for services such as cleaning, maintenance, and office supplies.
- Maintain communication with building management
- Manage office and kitchen supplies, equipment, and inventory. Place orders as needed to ensure adequate stock levels
Front Desk Operations & Administrative Support:
- Manage visitors and direct inquiries to the appropriate departments or individualsCoordinate meetings, appointments, and conference room bookings
- Sort and distribute mail, and prepare documents or packages for shipping
- Support executive calendars as needed
- Track office-related expenses, process invoices, and work with finance to ensure operation within budget
Employee Experience & Communication:
- Facilitate effective communication regarding the office, ensuring timely and accurate dissemination of information
- Organize company events, meetings, workshops, and celebrations. Coordinate logistics, catering, and materials
Other Responsibilities:
- Participate in special projects as requested by leadership
- Maintain a high level of confidentiality at all times
- Performs other related duties as assigned
Requirements:
- 3-4 years of experience of office administration and facilities management
- Exceptional communication skills; highly responsive and interactive
- Creative, approachable, energetic, “can-do” attitude with ability to change direction in a dynamic environment
- Extreme attention to detail; ability to prioritize workload and keep track of open tasks
- Proactive self-starter
- Must be willing to work 5 days per week in NYC office with an 8:45 am start time
The salary range for New York based candidates for this role is $85,000 $100,000. We use a location factor to adjust this range for candidates that are located outside of geographic region of our New York office. Placement within the salary band is determined based on experience.
Why Join Nayya?
- Be an early employee of a quickly growing, VC-backed start-up - grow with us!
- Have a meaningful impact on a platform that is scaling very rapidly
- Contribute to a values-based culture with an emphasis on empowerment and autonomy
- Work in a highly collaborative, cross-functional environment
- Benefits include: Competitive pay, employer-paid healthcare, stock options
Nayya is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics
Salary : $85,000 - $100,000
