Assistant Registrar

Position Title Assistant Registrar Position Type Staff Requisition Number Posting100Staff Department Registrar Title of Supervisor Associate Registrar Full-time/ Part-time Full-time Work Hours per Week 35 Weeks Per Year 52 Months Per Year: 12 Work Days Monday - Friday Work Hours 8:30 am - 4:30 pm End Date (required for Temporary, Per Diem, Independent Contractor/Agency): Salary Range $23.66 - $25.00 per hour Hours and Months 35 hours per week, 12 months per year Exemption Status Non-Exempt

Staff Job Description

Job Description Summary

The Assistant Registrar plays a key role in the successful operation of the Registration & Records Office. This includes direct supervision of the Sr. Department Assistant and all student workers in the office. The Assistant Registrar oversees the "front end" operations and delivery of the highest standards of customer service for all who interact with the Office of Registration and Records. This position is also responsible for the annual development of undergraduate and graduate catalogs. The Assistant Registrar also supports the Associate Registrar in managing all processes related to undergraduate and graduate student records and registration, including maintaining the degree audit system and the processing of degrees at the conclusion of each semester.

Essential Functions

Registration and Enrollment

• Support the Associate Registrar in managing all technical components related to undergraduate and graduate registration processes, ensuring that all relevant coding and set up is accurate in the Colleague student information system.
• Responsible for execution of: Registration related office operations for undergraduate and graduate students, including registration functions for all unique circumstances that require staff intervention to support timely and accurate student registration status.
• One of 3 School Certifying Officers for VA benefits, helping to process VA benefits each semester.
• Coordinates with Graduate Admissions to matriculate new incoming graduate students each semester.
  
  

Degree Audits

• Support the Associate Registrar in updating and maintaining all undergraduate and graduate degree audits. Review of degree audits for all undergraduate and graduate students who have applied for commencement. Coordinate with Departmental chairs for major, certification and minor requirement completion.
• Process exceptions/petitions.
  
  

Front End Coordination and Supervision

• Supervise the Senior Department Assistant in the Registration and Records office. Ensure high quality "front end" operations and delivery of the highest standards of customer service for all who interact with the office.
• Develop and maintain a coordinated front end schedule to provide timely responses to in-person, phone, and email traffic.
  
  

Annual Catalog

• Oversee the annual editing/development of the undergraduate and graduate catalogs. Work with stakeholders across campus to collect and organize updated information. Utilize Acalog software to complete catalog updates.
  
  

Required Education, Experience, Technology Applications And Skills

• Bachelor's degree required
• A minimum of one year of experience in higher education or other relevant office experience
• Flexible and detail-oriented, with excellent written/verbal communication and interpersonal skills
• Proficiency in the use of technology including Microsoft Office Suite and databases
• Exceptional organizational skills and be able to attend to and prioritize projects
• Ability to successfully manage interpersonal working relationships
• Strong written and verbal communication skills
• Handles confidential information sensitively and appropriately
• Demonstrates commitment to working in a diverse workplace and to building a pluralistic community by promoting an increased understanding of individual differences and perspectives that will enable workforce cohesiveness
• High emphasis placed on professionalism, efficiency and a positive attitude
  
  

Preferred Education, Experience, Technology Applications And Skills

• Master's degree
• Experience in use of higher education databases such as Colleague or Banner
• Supervisory experience
  
  

Supervisory Responsibilities

• Supervises Sr. Department Assistant
• Supervises Student Workers
  
  

Physical Requirements

• Prolonged periods of sitting, extensive computer use, and occasional lifting or moving of light objects
  
  

Equipment to be used

• Datatel/Colleague - Advanced
• Informer Reporting - Intermediate
• eCredentials Vendor Web Interface - Advanced
• OnBase Scanning System - Advanced
• Excel - Intermediate
• Microsoft Office Software - Intermediate to Advanced
  
  

Posting Detail Information

Posting Date Closing Date EEO Statement

Join Nazareth University, a leading institution in Rochester, NY, with a vibrant community of approximately 1,900 undergraduate and 500 graduate students. We seek dedicated staff members who are committed to supporting student success, community engagement, and championing equity and inclusion. Located just minutes from downtown Rochester, our campus provides a dynamic environment for professional growth, innovation, and collaboration.

At Nazareth, we are committed to equity and inclusion, ensuring equal access to employment opportunities without discrimination. We advocate for an inclusive workplace and welcome applicants from diverse backgrounds, experiences, and perspectives. Our Anti-Discrimination Policy upholds fair treatment based solely on qualifications and merit.

Join us in celebrating diversity, where every individual, regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, veteran status, genetic information, or any other protected status, is valued and respected.

Special Instructions to Applicants Quick Link https://jobs.naz.edu/postings/4097