What are the responsibilities and job description for the Administrative Assistant position at NC Respiratory Care Board?
The North Carolina Respiratory Care Board is seeking a full-time Administrative Assistant to support its work in supervising the practice of respiratory care in North Carolina. The Board’s Office is located in Cary. It currently licenses more than 6000 individuals who provide vital respiratory care for patients in hospitals, nursing homes, and other settings across the state. This position primarily supports the work of the Board’s Executive Director, but also works with members of the North Carolina Respiratory Care Board and has regular contact with persons licensed by the Board.
This is a full-time Monday through Friday salaried position which includes a health and dental insurance allowance. Since the Board’s operations are funded from its licensing fee revenues and not from North Carolina’s General Fund, this position is not eligible to participate in the North Carolina State Employees Retirement Plan or other state benefits.
The North Carolina Respiratory Care Board is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. The North Carolina Respiratory Board strictly prohibits discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy), gender (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.
Ideal Candidate
If you are seeking a low-stress stable job with flexibility and a good work-life balance, you may be the ideal candidate for this job. We are looking for an individual who is efficient and comfortable being a member of a team while working independently within a small two-person office setting for extended periods. The ability to multi-task and provide administrative support is essential in this position. The ideal candidate for this job is resourceful, a good problem solver, organized, and has a stable work history. The daily workload varies throughout the year, with the peak period between April to September. Assuring a steady completion of a workload in a timely manner is key to success in this position.
Educational Requirements :
Associate Degree in office management or related field preferred; and
Registered as a Notary Public in NC; or
Eligible to register as a Notary Public in NC.
Experience Required :
At least 5 years’ experience as an administrative assistant in a medical office or similar professional setting.
Skills and Abilities Required :
Ability to file and maintain records.
Effective verbal and written communication skills.
Proficiency in MS Office software, including Microsoft Word, and Excel.
Proficiency in using email, databases, and file sharing.
Ability to analyze and improve office operating practices to improve efficiency.
Strong attention to detail and ability to work comfortably in a fast-paced office environment.
Superior organizational skills and ability to independently work when needed to complete projects in a timely manner.
Key duties include, but are not limited to :
Answering the telephone, responding to questions from the Board’s licensees and others, and directing calls to the Executive Director as appropriate.
Processing Mail.
Processing licensed applications, including verifying that all required information and payments have been received and preparing license certificates and cards.
Maintaining accurate licensee database and other written records and files.
Preparing deposits into the Board checking account as required.
Typing and proofing correspondence and other documents as requested by the Executive Director.
Serving as recording secretary for meetings of the Board, including taking notes and preparing draft minutes for review by the Executive Director.
Maintaining inventories of office supplies and ordering supplies and other materials required for Board operations as needed.
Participating in continuing education programs to maintain skills.
Other duties as assigned by the Executive Director.
This list is not exhaustive, and the duties and responsibilities may change.
Compensation Package
The total compensation will be commensurate with experience and educational level. Annual increases per Board Approval based on a percentage of salary. Monthly salary benefit includes a retirement allowance of $200.00 per month plus a health Insurance allowance of $400.00 per month as part of the salary structure. Sick leave accrues at 8 hours per pay period and is capped. Vacation accrues at 10 hours per pay period plus all state holidays are included in addition to the vacation accrual. There is a 90-Day Probationary period.
Please send your resume and cover letter directly to Dr. William L. Croft, Ed.D, Ph.D., RRT, RCP, FAARC, Executive Director of the North Carolina Respiratory Care Board, 125 Edinburgh South Drive, Suite 100, Cary, NC 27511 or by email to bcroft@ncrcb.org.
Review of applications will begin immediately and continue until the position is filled. The projected start date is March 1, 2025, and applicants must be available to begin work on that date to provide for an orderly transition due to the upcoming retirement of the current Administrative Assistant.
Salary : $200 - $400