What are the responsibilities and job description for the Business Manager for Finance and Administration position at NC State College of Engineering?
Posting Details
Posting Information
Posting Number PG194006EP Internal Recruitment No Working Title Business Manager for Finance and Administration Anticipated Hiring Range Commensurate with education and experience Work Schedule Monday through Friday; 8am-5pm; hours may vary Job Location Raleigh, NC Department Mechanical & Aerospace Engineering About the Department
The Department of Mechanical and Aerospace Engineering (MAE) at North Carolina State University (Raleigh, NC) is the largest in the state and among the largest and most prominent in the nation. The department offers Bachelor of Science (BS), Master of Science (MS) and Doctor of Philosophy(PhD) degrees in both Mechanical Engineering (ME) and Aerospace Engineering (AE). The department also offers an accelerated BS/MS degrees in both mechanical engineering and aerospace engineering.
The strengths of the department include the thermal sciences, particularly thermal fluids, fluid mechanics, and combustion; mechanical sciences, including manufacturing mechanics, structural dynamics, materials, and controls; and the aerospace sciences, particularly aerodynamics, aircraft design, hypersonics, propulsion, flight research using UAVs, and computational fluid dynamics.
The Department of Mechanical and Aerospace Engineering has an enrollment of approximately 1000 undergraduate students, 400 graduate students, and highly recognized faculty. Our vision is to place NC State University at the forefront of mechanical and aerospace engineering education, research and outreach programs.
For more information, please visit http://www.mae.ncsu.edu.
Essential Job Duties
The Business Manager in the Department of Mechanical and Aerospace Engineering is a critical leadership role reporting to the Department Head. This position has oversight over department operations, business administration, financial management, research administration, human resources, and strategic planning. This position will also collaborate and work closely with the College of Engineering finance, human resources, and research administration offices.
This Position Will Be Responsible For The Following Areas
Strategic Planning and Business Administration
Participate in weekly department leadership meetings, advisory board meetings, and additional strategic administrative meetings attended by the department head. Contribute to long-range strategic planning, goal-setting, and growth projections for the department.
In conjunction with the College, develop and recommend internal policies and procedures to the Department Head pertaining to financial and human resource administration. Ensure policies are in alignment with the ever-changing and diverse needs of the department and college, which is a large, complex, and multi-faceted business entity.
Effectively communicate the standardized policies of the Department, College, and University to faculty, staff, administrators, and external audiences as necessary. Address non-routine requests related to finances and human resources from the Department Head and College Dean’s office personnel. Independently analyze and provide resolutions for financial issues and other managerial/HR matters. Serve as the primary departmental resource for resolving financial and HR issues and problems.
Financial Management
Independently manage and monitor a diverse range of funding sources within the department, including academic affairs, distance education, summer school funding, facilities and overhead, engineering technology fee, premium tuition, appropriated receipts funds, faculty retention and start-up funding, industrial sponsored senior design activities, testing service agreements, service center fees and revenue, internal UNC system research funding, COE foundation restricted and unrestricted funds, restricted endowment income funds, professorships, and University endowment fund projects. Provide oversight and guidance for research ledger 5 grant funding.
Possess a comprehensive understanding of accounting and budgeting practices, ensuring compliance with CAS (Cost Accounting Standards) and the State of North Carolina’s policies and procedures. Perform complex and detailed fiscal account management, offering a robust financial management approach.
Compile and summarize complex financial data, supporting budget management and strategic decision-making processes. Ensure compliance with departmental fiscal affairs and recommend resource allocation, planning, and procurement.
Human Resources Supervision/Leadership Development
Possess a comprehensive understanding of recruiting, hiring, position upgrading, training, and retention processes in strict compliance with University, College of Engineering, State, and Federal regulations. Serve as the department’s Human Resources expert, ensuring adherence to all applicable regulations and procedures. In the MAE department, function as the chief operations officer, directly supporting the department head. Take responsibility for the management, oversight, and implementation of all human resource functions within the department.
Supervise, manage, and train professional-level employees. Provide oversight and guidance to department supervisors, ensuring compliance with recruitment and selection policies, performance management procedures, and recommending disciplinary resolutions when necessary. Manage and train employees engaged in budgeting, cost accounting, and other fiscal or business operations. Oversee human resource functions and Capital Assets Management Systems (CAMS) Inventory coordinator
Cultivate positive and productive relationships with other departments and units both within and outside the University. Foster collaborative engagement to enhance the department’s overall operations and initiatives. You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Other Responsibilities
Other duties as assigned
Qualifications
Minimum Education and Experience
Requires post-baccalaureate credentials with 5 years of relevant experience; a bachelor’s degree with 5 experience including or exceeded by 1-2 years of supervisory experience may be substituted for the advanced qualifications on an exceptional basis.
Other Required Qualifications
n/a
Valid NC Driver's License required No Commercial Driver's License required No
Recruitment Dates and Special Instructions
Job Open Date 03/17/2025 Anticipated Close Date Open Until Filled Special Instructions to Applicants
Applicants should upload a resume, cover letter and full contact information with three professional references.
Position Details
Position Number 00042968 Position Type EPS/SAAO Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0 Appointment 12 Month Recurring Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather Mandatory Designation - Emergency Events Non Mandatory - Emergency Event Department ID 140901 - Mechanical & Aerospace Engineering AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Information
Posting Number PG194006EP Internal Recruitment No Working Title Business Manager for Finance and Administration Anticipated Hiring Range Commensurate with education and experience Work Schedule Monday through Friday; 8am-5pm; hours may vary Job Location Raleigh, NC Department Mechanical & Aerospace Engineering About the Department
The Department of Mechanical and Aerospace Engineering (MAE) at North Carolina State University (Raleigh, NC) is the largest in the state and among the largest and most prominent in the nation. The department offers Bachelor of Science (BS), Master of Science (MS) and Doctor of Philosophy(PhD) degrees in both Mechanical Engineering (ME) and Aerospace Engineering (AE). The department also offers an accelerated BS/MS degrees in both mechanical engineering and aerospace engineering.
The strengths of the department include the thermal sciences, particularly thermal fluids, fluid mechanics, and combustion; mechanical sciences, including manufacturing mechanics, structural dynamics, materials, and controls; and the aerospace sciences, particularly aerodynamics, aircraft design, hypersonics, propulsion, flight research using UAVs, and computational fluid dynamics.
The Department of Mechanical and Aerospace Engineering has an enrollment of approximately 1000 undergraduate students, 400 graduate students, and highly recognized faculty. Our vision is to place NC State University at the forefront of mechanical and aerospace engineering education, research and outreach programs.
For more information, please visit http://www.mae.ncsu.edu.
Essential Job Duties
The Business Manager in the Department of Mechanical and Aerospace Engineering is a critical leadership role reporting to the Department Head. This position has oversight over department operations, business administration, financial management, research administration, human resources, and strategic planning. This position will also collaborate and work closely with the College of Engineering finance, human resources, and research administration offices.
This Position Will Be Responsible For The Following Areas
Strategic Planning and Business Administration
Participate in weekly department leadership meetings, advisory board meetings, and additional strategic administrative meetings attended by the department head. Contribute to long-range strategic planning, goal-setting, and growth projections for the department.
In conjunction with the College, develop and recommend internal policies and procedures to the Department Head pertaining to financial and human resource administration. Ensure policies are in alignment with the ever-changing and diverse needs of the department and college, which is a large, complex, and multi-faceted business entity.
Effectively communicate the standardized policies of the Department, College, and University to faculty, staff, administrators, and external audiences as necessary. Address non-routine requests related to finances and human resources from the Department Head and College Dean’s office personnel. Independently analyze and provide resolutions for financial issues and other managerial/HR matters. Serve as the primary departmental resource for resolving financial and HR issues and problems.
Financial Management
Independently manage and monitor a diverse range of funding sources within the department, including academic affairs, distance education, summer school funding, facilities and overhead, engineering technology fee, premium tuition, appropriated receipts funds, faculty retention and start-up funding, industrial sponsored senior design activities, testing service agreements, service center fees and revenue, internal UNC system research funding, COE foundation restricted and unrestricted funds, restricted endowment income funds, professorships, and University endowment fund projects. Provide oversight and guidance for research ledger 5 grant funding.
Possess a comprehensive understanding of accounting and budgeting practices, ensuring compliance with CAS (Cost Accounting Standards) and the State of North Carolina’s policies and procedures. Perform complex and detailed fiscal account management, offering a robust financial management approach.
Compile and summarize complex financial data, supporting budget management and strategic decision-making processes. Ensure compliance with departmental fiscal affairs and recommend resource allocation, planning, and procurement.
Human Resources Supervision/Leadership Development
Possess a comprehensive understanding of recruiting, hiring, position upgrading, training, and retention processes in strict compliance with University, College of Engineering, State, and Federal regulations. Serve as the department’s Human Resources expert, ensuring adherence to all applicable regulations and procedures. In the MAE department, function as the chief operations officer, directly supporting the department head. Take responsibility for the management, oversight, and implementation of all human resource functions within the department.
Supervise, manage, and train professional-level employees. Provide oversight and guidance to department supervisors, ensuring compliance with recruitment and selection policies, performance management procedures, and recommending disciplinary resolutions when necessary. Manage and train employees engaged in budgeting, cost accounting, and other fiscal or business operations. Oversee human resource functions and Capital Assets Management Systems (CAMS) Inventory coordinator
Cultivate positive and productive relationships with other departments and units both within and outside the University. Foster collaborative engagement to enhance the department’s overall operations and initiatives. You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Other Responsibilities
Other duties as assigned
Qualifications
Minimum Education and Experience
Requires post-baccalaureate credentials with 5 years of relevant experience; a bachelor’s degree with 5 experience including or exceeded by 1-2 years of supervisory experience may be substituted for the advanced qualifications on an exceptional basis.
Other Required Qualifications
- Proven track record in business administration, financial management, and human resources supervision and management, including the ability to lead and manage a team of professionals.
- Proficiency in data spreadsheet and word processing software, including Excel, Word and Google applications.
- Experience with Human Resources and Financial Information systems (e.g., PeopleAdmin and PeopleSoft), leave systems, and payroll systems.
- Thorough understanding of financial regulations and compliance requirements, with the ability to ensure organizational adherence.
- Preparation and presentation of financial reports, analysis of financial data, and provision of recommendations to senior leadership.
- Profound understanding of financial principles, encompassing accounting, budgeting, financial analysis, and financial reporting. Ensuring that financial processes meet the needs and expectations of both internal and external stakeholders.
- Strong problem-solving skills to address financial challenges and devise innovative solutions.
- In-depth knowledge of recruiting, hiring, training, and retention processes in strict compliance with various regulations.
- Ability to supervise, manage, and train staff, oversee human resource functions, and serve as a subject matter expert.
- Experience with PeopleAdmin, PeopleSoft, Wolf reports, position control, Capital Assets Management System (CAMS), supplemental pay systems, and Contracts and Grants systems.
- Experience in an academic setting
n/a
Valid NC Driver's License required No Commercial Driver's License required No
Recruitment Dates and Special Instructions
Job Open Date 03/17/2025 Anticipated Close Date Open Until Filled Special Instructions to Applicants
Applicants should upload a resume, cover letter and full contact information with three professional references.
Position Details
Position Number 00042968 Position Type EPS/SAAO Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0 Appointment 12 Month Recurring Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather Mandatory Designation - Emergency Events Non Mandatory - Emergency Event Department ID 140901 - Mechanical & Aerospace Engineering AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you learn of this opportunity?
- NCSU Website
- Job Alert (automated email from our system)
- NCSU Executive Search Services
- Monster.com
- CareerBuilder.com
- InsideHigherEd.com
- HigherEdJobs.com
- Other Online Job Board
- Carolina Job Finder / Employment Guide
- Job / Career Fair
- The Chronicle of Higher Education
- Professional Journal
- Print Advertisement (Newspaper / Periodical)
- Radio / Television Advertisement
- Professional Organization
- Higher Education Recruitment Consortium (HERC)
- Direct Contact from NCSU HR Representative / Recruiter
- NCSU Employee Referral
- Social Media (LinkedIn, Twitter, Facebook, Other)
- Other
- If you learned about this vacancy from "other source" or "other website", please provide the source. (Open Ended Question)
Required Documents
- Resume
- Cover Letter
- Contact Information for References
