Managing Director of Procurement Services

Job Function: The Managing Director of Procurement Services leads and provides strategic direction for the NCAA’s centralized procurement function, supporting the spend management activities across the organization, currently over $600M.  This includes establishing and leading strategic spending practices to ensure customer satisfaction, compliance, and cost-effectiveness. This role will report directly to the Vice President of Finance and Administrative Operations.

Job Responsibilities 

• Strategic Sourcing – the ability to accomplish major strategic negotiations and develop and enhance organization-wide agreements for the benefit of the NCAA.
• Inspires high collaboration, accountability, and service of the procurement function, both interdepartmentally and across the NCAA to drive organizational goals and results
• Use data to inform strategy, decision-making, and solution implementation. Seek opportunities to improve service, consolidate spend, leverage vendors, and reduce costs, including analyzing customer needs and performing spending analytics to identify new opportunities for engagement, service excellence, and improvement
• Responsible for understanding procurement and purchasing best practices. Implement these practices within the NCAA and champion change management, including training, where needed to ensure success.
• Act as the Unit Fiscal Officer for Purchasing, including supporting monthly forecasting and annual planning processes. Collaborate cross functionally with stakeholders and with Finance to drive connectivity between contract management, purchasing, and financial planning.
• Oversee key procurement functions, implementing and maintaining best-in-class systems, policies, and practices. The Managing Director is charged with being an influencer and consensus builder in developing deep, collaborative partnerships and cultivating strong relationships within the NCAA to create buy-in and support for strategic spending initiatives, becoming a thought partner in helping the organization meet its objectives. 
• Defines departmental KPIs and develops performance management metrics to measure the success of the group initiatives and utilizes these metrics to ensure continuous improvement. Champion data access, visibility, and reporting to share progress and performance.
• Fosters organizational awareness by maintaining positive relationships with other business units, departments, and third parties, providing exceptional customer service.
• Lead, inspire, and manage the current Procurement team of 5 individuals, transforming their work into strategic spend management.
• Cultivate and develop a high-performing, talented team of professionals, demonstrating teamwork, collaboration, and a constant desire to improve.
• Other duties as assigned.

Job Requirements    

• Education Required: Bachelor's Degree.
• Advanced Degree preferred.
• 8-10 years of progressive procurement management experience required.
• Significant experience transforming procurement departments into professional strategic sourcing organizations.
• Previous experience hiring, managing, and mentoring a team of employees, including performance management, coaching, and professional development.
• Demonstrated experience using data analytics to identify opportunities for improvement.
• Excellent analytical skills with the ability to identify process improvement, cost savings, and policy enhancements; can build effective relationships with business leaders and staff.
• Demonstrated experience in establishing KPIs and metrics to measure performance.
• Excel ability to communicate challenges, solutions, and performance to staff and senior-level executives.
• Excellent communication and relationship skills with a proven ability to lead change, build consensus, influence, and be a trusted and collaborative partner, leading innovative strategies, diverse initiatives, and managing complex business issues.
• Ability to assess organizational technology and service needs.
• Ability to assess and diagnose when solutions are best provided by internal staff or external vendors.
• Ability to appropriately handle sensitive or confidential materials and projects.
• Ability to be detail-oriented, excellent organizational skills, dynamic, and highly proficient in Microsoft programs (excel, word, PowerPoint, access) and other computer aided audit tools.
• Ability to understand third-party contracts and perform contractual-based audits.
• Experience working in and leading successful efforts in an organization undergoing significant change while driving results.
• Ability to develop, grow, and mentor leaders.
• Politically savvy/ability to work within the NCAA environment.
• Insight into and understanding of resources and tools available to support the NCAA environment.
• Candidate must be willing to relocate to Indianapolis, Indiana.
• Estimated Travel Required <10%
• This position will be based out of the national office in Indianapolis, Indiana.  Current work environment is hybrid; 3 days in the office and 2 days are remote.

Key Competencies

• Effective Communication | Can exchange ideas, thoughts, opinions, knowledge, and data so that the message is understood with clarity and purpose.
• Strategic Agility | Sees ahead clearly, can anticipate future consequences and trends accurately, has broad knowledge and perspective, is future-oriented, can articulately paint credible pictures and visions of possibilities and likelihoods, and can create competitive and breakthrough strategies and plans.
• Executive Presence | Has the ability to inspire others to be assertive in their roles through the consistent demonstration of confidence and clear leadership, has self-awareness and the ability to present oneself in a disciplined yet engaging manner.
• Drives Vision and Purpose | Communicates a compelling picture of the vision and strategy that motivates others to action by: Talking about future possibilities in a positive way. Creating milestones and symbolizing support behind the vision. Showing personal commitment to the vision.
• Stakeholder Focus | Is dedicated to meeting the expectations and requirements of internal and external stakeholders, gets first-hand stakeholder information and uses it for improvements in products and services, acts with stakeholders in mind, establishes and maintains effective relationships with stakeholders and gains their trust and respect through honesty, integrity, authenticity, and inclusivity.

Core Values

• LEADERSHIP| We actively listen and continually strive to provide vital solutions, counsel and advocacy for student-athletes and intercollegiate athletics.
• INCLUSION| We seek and incorporate different perspectives and experiences to drive innovation and impact.
• COMMUNICATION| We commit to an environment of openness to build trust and make timely decisions.
• COLLABORATION| We work together, based on mutual respect, to lead and serve our stakeholders.
• ACCOUNTABILITY| We take ownership for our actions and results to add value every day.

Experience

• 8 - 10 years: Progressive procurement management experience

• Previous experience hiring, managing, and mentoring a team of employees, including performance management, coaching, and professional development.

Education

• Bachelors or better