Administrative Assistant

The North Central Texas Council of Governments is a voluntary association of, by and for local governments, and was established to assist local governments in planning for common needs, cooperating for mutual benefit, and coordinating for sound regional development.  NCTCOG’s purpose is to strengthen both the individual and collective power of local governments and to help them recognize regional opportunities, eliminate unnecessary duplication, and make joint decisions.  NCTCOG is located in the Dallas/Fort Worth area. 

The Emergency Preparedness Department is seeking an Administrative Assistant to provide administrative and clerical support to the Emergency Preparedness department and the Director.  This includes by providing customer service to the department stakeholders, public and staff; scheduling working group and committee meetings, coordinating travel arrangements and entering travel expenditure reports; implementing records management services; and tracking and maintaining office supply inventory. This position will work under the general direction of the Emergency Preparedness Director in the Emergency Preparedness Department. 

Responsibilities may include, but are not limited to, the following: 

• Providing customer service in a professional, courteous, and helpful manner to partners and stakeholders, including elected officials and staff of member governments.
• Preparing memos, reports, travel expenditure reports, and purchase requisitions.
• Mailing and tracking annual Emergency Preparedness local and program dues.
• Assisting in Emergency Preparedness Working Groups and Committee scheduling, meeting logistics, and taking meeting notes.

Required Skills

• Strong verbal and written communication skills.
• Strong listening skills with the ability to take official meeting notes for public meetings.
• Ability to be flexible and react positively to changing directions and evolution of projects.
• Detail oriented and highly organized.
• Ability to work independently and in a team environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and Adobe PDF.

Required Experience

• Work requires knowledge of a specific vocational, administrative, or technical nature that may be obtained with six-months/one year of advanced study or training past the high school equivalency and 1-3 years of work related experience. 

FLSA: Non-Exempt

Equal Employment Opportunity Employer:
NCTCOG is an equal opportunity employer/program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, and other classifications covered under federal, state, or local laws. Auxiliary aids and services are available upon request to individuals with disabilities.

Background Check & Drug Testing:
All selected candidates must undergo a pre-employment background check and drug screening. Background checks include national criminal background check, employment history, motor vehicle record check, social security verification, education verification, and other elements as needed. NCTCOG is committed to a safe and drug free workplace and performs pre-employment substance abuse testing. All new hires are required to undergo a drug test which detects the presence of illegal drugs for months prior to testing. We appreciate your cooperation in keeping NCTCOG safe and drug free. In order to receive an offer of employment from NCTCOG, selected candidates must successfully pass the pre-employment background check and drug screening.

E-Verify:
The North Central Texas Council of Governments participates in the federal E-Verify program in order to verify a new employee's authorization to work in the United States. Applicants must be lawfully authorized to work in the U.S.

Job postings are kept open for a minimum of 10 calendar days and may close anytime thereafter at the discretion of the hiring manager.