Executive Assistant

Human Resources & Communications - Bismarck, ND - Executive Assistant

Play a key role in supporting the efficient and effective execution of the Human Resources and Communications team's work on behalf of North Dakotans. ND Health & Human Services is seeking an Executive Assistant to support Human Resources (HR) and Communications team members.

In this newly created position, you will provide administrative support, activity coordination and office management to the Chief Human Resources officer (CHRO), Chief Communications Officer (CCO), and approximately 50 HR and Communications team members. This means you'll:

• Manage communications, priorities and workflow: Coordinate meetings, travel and special projects. Handle financial processes, billing , purchases and account reconciliations
• Internal and external communication: Prepare and send correspondence, manage HR inbox and perform routine administrative tasks.
• Maintain information: Update HR and Communications procedures, maintain digital resource libraries and manage annual calendars. Ensure compliance with State of ND Records Retention requirements. Log and track all HR-related inquiries including grievances, appeals and general constituent inquiries.
• Agency representation: Participate in internal morale and engagement activities and represent the agency in administrative groups.

To succeed as the Executive Assistant, you must demonstrate exceptional organizational skills, managing multiple tasks efficiently and meeting deadlines while maintaining a high level of attention to detail. You handle confidential information with discretion and professionalism. You anticipate and address needs of team members while maintaining a positive and collaborative attitude. Most importantly, you know how to partner with others to build something valuable for your organization.

To be considered for this position, you must have the following education and experience:

• High School diploma or GED.
• Two (2) years of work experience in high-level administrative support duties providing support to multiple team members.
• Proficiency using productivity tools such as Microsoft Office Suite with strong skillsets in Excel, Word, Outlook and Teams or related software.
• Experience maintaining a high degree of discretion and confidentiality.
• Demonstrated strong time management skills with a proven ability to meet deadlines.

Preferred qualifications include:

• Experience with Human Resources and/or Communications functions.
• Associate's degree in office administration/management, administrative assistant or related field.
• Bachelor's degree in business administration, office management or related field.

Location: This position requires onsite attendance due to its responsibilities. This position will be based in the Judicial Wing of the North Dakota State Capitol in Bismarck, and consistent attendance is essential.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt

More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.

Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Application Procedures

Your resume should include information to demonstrate how you meet the minimum qualifications as posted. If the Department's Human Resource Division is unable to determine that you meet the minimum qualifications credit will not be given. All application material must be received on or before the closing date by 11:59 pm.

Applicants must be legally authorized to work in the United States. The Department of Health & Human Services does not offer or provide sponsorships.

This employer participates in E-Verify. Please visit the following website for additional information: https://www.hhs.nd.gov/careers/e-verify

A copy of your qualifying degrees transcript and any applicable certifications or licensures must be provided at the time of an interview.

For more information about the position or if you need an accommodation, please contact Marcie Wuitschick at MWuitschick@nd.gov or at 701.328.1290.

Employing Unit: ND HHS - Human Resources

TTY Number: ND Relay Service 1-800-366-6888 (text); 1-800-366-6889 (voice)

If you are experiencing technical difficulties with the Application Process or uploading attachments, please contact recruiter@nd.gov or (701)328-3290.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.