Executive Assistant

At the North Dakota Securities Department, we are committed to our important mission of protecting investors and supporting legitimate capital formation. The Department regulates investment industry firms and professionals, and also regulates capital formation involving the offer and sale of securities.

We are seeking an Executive Assistant with strong communication and interpersonal skills, effective problem-solving skills, proven organizational skills, and an excellent work ethic to join our high-performing and dedicated Securities team.

As the Executive Assistant, you will provide administrative support to the Securities Commissioner, Corporate Finance/Fiscal Manager, and the Department, while managing the daily business operations of the Department.

This integral role ensures the Securities team are provided with the resources necessary to effectively accomplish the department mission.

To succeed in this position, you will be highly organized, responsive, and effective in communicating with a variety of audiences and stakeholders, employ sound judgment and decision-making skills, and maintain a high level of confidentiality and professionalism.

Hiring Salary: $4,500 - $5,200/month; dependent on experience

Location: This role is based onsite at our office location in Bismarck, ND.

Summary of Work:

• Provide a high-level of administrative support to the Securities Commissioner, Corporate Financial/Fiscal Manager, and the Department.
• Serve as initial point of contact between the Department, public, and state agency staff; manage all incoming calls and email inquiries for the Department, and relay information and requests to staff.
• Manage department cell phones, calendars, printers/ copiers, IT equipment, office furniture, mail, office supplies, and serve as the Records Retention and Emergency Disaster Coordinator.
• Coordinate, produce, and disseminate documents including budget documents, financial documents, agency reports, manuals, spreadsheets, forms, meeting agendas/minutes, and department policy updates and changes.
• Provide fiscal support including performing accounts receivable and account payable duties.

Minimum Qualifications:

• Associate degree in business or a closely related field and three years of professional work experience in an administrative assistant role or a combination of education and administrative assistant work experience that demonstrates equivalent knowledge, skills, and abilities.
• High level of proficiency with Adobe products, Microsoft Word, Outlook, and Excel.

Preferred Qualifications:

• Excellent verbal and written communication skills with the ability to present information in an articulate, professional, and confident manner.
• Strong proofreading skills with a high level of attention to detail and accuracy. Forward-thinking, problem-solving, decision-making, and multitasking abilities.
• Dependable, organized, self-motivated, resourceful, and flexible. Ability to work independently with little supervision.
• Experience with SharePoint and ServiceNow desired.

About Us:

The North Dakota Securities Department protects investors and supports legitimate capital formation. This is done through ensuring investor confidence in the integrity of capital markets that drive economic growth and financial security.

For more information on the North Dakota Securities mission, vision, and objectives, please visit: www.securities.nd.gov

About Team ND:

More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

Total Rewards:

Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.

Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Application Procedures:

Applicants must complete the online application via the Careers website at www.nd.gov/careers. The application must be submitted by 11:59 pm on the closing date. The online application must include a resume and a cover letter describing how your qualifications meet the requirements for the position.

Due to access to restricted information, the successful candidate will be required to complete a satisfactory criminal background check.

Applicants must be legally authorized to work in the United States. North Dakota Securities does not provide sponsorships.

For assistance in the application or interview process, please contact Hope Wedul, HR Business Partner, at (701) 328-3357 or email: hwedul@nd.gov.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.