What are the responsibilities and job description for the Facilities Management Office Assistant position at ND State College of Science?
TYPE OF RECRUITMENT: External
POSITION: Facilities Management Office Assistant
LOCATION: NDSCS – Wahpeton, North Dakota
TYPE OF APPOINTMENT: Full-time, 12-month, benefited position
WHO MAY BE CONSIDERED: Anyone eligible to work in the United States
JOB SUMMARY: Primary responsibilities include coordination of motor pool, customer service, and record support duties. This position is the first point of contact for Facilities Management and will involve contact with internal and external customers including ensuring contractors have appropriate key access for spaces. This position includes general office duties and requires knowledge of Microsoft Office and professional customer service with exceptional organizational and communication skills.
Benefits
NDSCS offers a comprehensive benefits package that includes single or family health insurance coverage with premiums paid for by the College – with an effective date for new employees the first of the month following the date of hire. Other benefits include basic life insurance, annual and sick leave, retirement plan, tuition waiver, spouse/dependent tuition discount, and employee assistance program. Optional benefits include life, dental, and vision insurance, flexible spending account, and supplemental retirement plans.
SALARY: $38,000 - $46,000, commensurate with education and experience
Minimum Requirements
- Support the mission, vision, and values of NDSCS
- Associate's degree in a related field or 2 years of office experience
- Strong attention to detail with a focus on accuracy and efficiency
- Good oral and written communication skills
- Effective time management and organizational skills
- Problem-solving abilities to address day-to-day challenges
- Ability to manage multiple tasks simultaneously
- Self-motivated and reliable
- Able to meet deadlines consistently
- Capable of prioritizing tasks and projects
- Maintain confidentiality and uphold a strong ethical standard
- Follow both verbal and written instructions
- Comfortable working independently and as part of a team
- Able to operate multiple CMMS computer applications
Preferred Qualifications
- 2 years of office experience
- Strong understanding of accounts payable and basic accounting procedures
- Proficiency in Microsoft Office
Additional Information
DATE AVAILABLE: As arranged
SCREENING BEGINS: Immediately – for full consideration, applications should be received as soon as possible.
BACKGROUND CHECK: NDSCS requires a successful background check for the selected candidate prior to an official offer of the position.
HOW YOU WILL BE EVALUATED: To be considered, interested candidates must submit an NDSCS employment application. A resume and cover letter may also be required in certain positions. Official transcripts must be made available upon request. Only applicants who appear best qualified based on this review will be invited for a personal interview. The submission of all required materials by the screening date is the responsibility of the applicant.
VETERANS’ PREFERENCE: This position is subject to North Dakota Veteran's Preference requirements and follows NDUS Policy 601.0 Veterans' Preference. An NBG 22 or DD-214 must be provided if claiming veterans' preference. If claiming disabled status, a current letter of disability from the VA dated within the last 12 months must also be submitted.
OPEN RECORDS: Pursuant to N.D.C.C. Section 44-04-18, except as otherwise specifically provided by law, all records of NDSCS are public records, open and accessible for inspection during regular office hours. NDSCS shall comply with public records laws and will not disclose information that is considered exempt under the public records laws.
REASONABLE ACCOMMODATION: NDSCS is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact NDSCS Human Resources at 701-671-2903 or NDSCS.HR@ndscs.edu
EQUAL OPPORTUNITY: NDSCS does not discriminate on the basis of age, color, gender identity/expression, genetic information, marital status, national or ethnic original, mental or physical disability, public assistance status, race, religion, sex, sexual orientation, familial or parental status, status as a U.S. veteran/service member, or participation in lawful activity off the employer’s premises during nonworking hours which is not in direct conflict with the essential business related interests of the employer.
Salary : $38,000 - $46,000