2025/26 - Maple Grove Middle - Assistant Attendance Secretary - SC180N

Nebo School District is located in south Utah County, services over 35,000 students in grades PreK-12, and employs over 4,300 people. Our vision is to:

• engage students as active participants in school and in the community;
• empower students to acquire and develop knowledge, skills, and talents;
• collaborate to promote safety, student involvement and achievement; and
• prepare students to succeed in school and life.

Assistant Attendance Secretary– Middle School. Lane 4 - $20.50 per hour, 5.75 hours per day, 5 days per week, 190 days per year. Must be at least 18 years of age or older to apply. There are no benefits with this position. Type test is required; contact Human Resources at 801-354-7400 to schedule. The test will be administered at Nebo School District Human Resources Office located at 350 South Main Street, Spanish Fork, Utah. Placement on the salary schedule will be reviewed by supervisor and finalized through the Human Resource and Payroll Departments. Candidates already employed with Nebo School District, applying for a new position with a lane increase, may decrease in overall steps in the new position if offered, accepted, and not in the same job category.

Purpose Statement

The job of School Assistant Secretary - Middle School is done for the purpose/s of providing complex and confidential secretarial and administrative support to the school-site principal and other administrators; conveying information regarding school functions and procedures; ensuring efficient operation of support functions; and coordinating projects and site activities.

This job reports to the Building Principal

Experience Job related experience with increasing levels of responsibility is desired.

Education High school diploma

Pre-employment Typing Test

Criminal Justice Fingerprint/Background Clearance

Essential Functions

• Will assist with clerical support with assigned personnel
• communicate information to staff and the public
• provide complete and accurate records and provide information and direction as may be requested by the public.
• Will help track attendance for the school year.
• Answers telephone for the purpose of directing calls to the appropriate personnel and answering questions.
• Evaluates situations (e.g. involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Maintains inventory of supplies and materials (e.g. teacher supplies, teacher workroom materials, etc.) for the purpose of ensuring items' availability.
• Maintains a wide variety of manual and electronic files and records (e.g. accident reports, principal files, purchase orders, SAGE program, etc.) for the purpose of providing documentation in accordance with administrative and legal requirements.
• Performs clerical functions (e.g. copying, faxing, filing, sorting mail, etc.) for the purpose of helping the school run more efficiently.
• Performs first aid on students (e.g. emergency situations, administering medication, illness, etc.) for the purpose of taking care of their medical needs.
• Prepares a wide variety of reports, documents and correspondence (e.g. accident reports, registration reports, locker assignments, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
• Processes a wide variety of documents and materials (e.g. new student registration, withdrawals, medical records, immunization records, etc.) for the purpose of disseminating information in compliance with program, district, state and/or federal requirements.
• Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Supports assigned administrative personnel for the purpose of providing assistance with their administrative functions.
• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements:

• Knowledge needed to perform job: good people skills, the ability to adapt to changing work environment, maintaining confidentiality, working with diverse groups, working as part of a team, business telephone etiquette, meeting deadlines, working with constant interruptions, operating standard office equipment, computer skills, typical computer software programs, and preparing accurate records.
• Abilities required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; working as part of a team; and working with detailed information/data. Knowledge required to satisfactorily perform the functions of the job include business telephone etiquette; communicating with diverse groups; meeting deadlines and schedules; and working with constant interruptions.
• Skills required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications; and preparing and assisting in maintaining accurate records. The usual and customary methods of performing the job’s functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, kneeling crouching, and/or crawling; and significant fine finger dexterity. Generally, the job requires 50% sitting, 30% walking, and 20% standing. This job is performed in a generally clean and healthy environment.

Responsibility

Responsibilities include: working under limited supervision using standardized practices and/or methods; directing other persons within a small work unit; monitoring budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is some opportunity to impact the organization’s services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 70% sitting, 15% walking, and 15% standing. The job is performed in a generally hazard free environment.

FLSA Status

Non Exempt