Administrative Specialist - Public Health

The State of Nebraska’s Department of Health and Human Services is seeking an Administrative Specialist to join the Office of Health Disparities and Health Equity within the Division of Public Health. This is a unique opportunity for an organized, detail-oriented, and proactive individual who thrives in a collaborative environment and wants to make a meaningful impact in addressing health disparities across the state.

As the Administrative Specialist, you will play a key role in supporting the office’s operations, ensuring the smooth and effective running of programs that advance health equity. Your responsibilities will include managing essential administrative functions such as budgeting, grants, event planning, and resource management, all while contributing to important initiatives aimed at reducing health disparities. If you’re looking to grow professionally while making a tangible difference in the lives of underserved communities, this is the ideal opportunity for you.

What we Offer:
13 paid Holidays
Generous leave accruals that begin immediately
Military leave
156% match on retirement contributions
Health, dental, vision, and life insurance options
Public Service Loan Forgiveness Program (PSLF) through the Federal government
Tuition Reimbursement
Dependent tuition reimbursement program with partnering Nebraska community colleges
Training and Development based on your career aspiration
Employer-paid $20,000 life insurance policy

Start your career today and become a part of a team committed to improving the lives of Nebraskans!

We are looking for a candidate with strong administrative skills, a passion for health equity, and excellent organizational abilities. The ideal candidate will have:

• Administrative Experience: Comfortable managing day-to-day operations, organizing tasks, and keeping things running smoothly behind the scenes.
• Budgeting and Financial Oversight: Experience in managing budgets, monitoring expenses, and ensuring fiscal compliance.
• Program Coordination: Experience supporting or coordinating projects, tracking progress, and meeting objectives.
• Event Planning: Skilled in planning and organizing external events, managing logistics, and coordinating with stakeholders.
• Public Health or Health Equity Knowledge: A passion for addressing health disparities and promoting well-being.
• Analytical and Problem-Solving Skills: Ability to assess program effectiveness, analyze data, and recommend improvements.
• Communication Skills: Strong written and verbal communication, with experience interacting with diverse stakeholders and building relationships.
• Technology Proficiency: Familiar with business software (e.g., Microsoft Office) and systems for budget tracking, grants management, and reporting, with the ability to learn new platforms quickly.

What you will do as an Administrative Specialist:

• Manage the administrative functions of the Office of Health Disparities and Health Equity, including budgeting, grant oversight, and resource management.
• Develop and implement procedures to monitor and evaluate the effectiveness of programs and ensure compliance with objectives.
• Provide guidance to staff and ensure office operations align with policies and best practices.
• Oversee the preparation and review of payment documentation, monitor grant activity, and make adjustments to contracts as needed.
• Plan and coordinate external events such as workshops, training sessions, and conferences.
• Work collaboratively with internal and external stakeholders to ensure the success of health equity initiatives.

Qualifications:

Minimum Qualifications: At least one year of post high school coursework or experience in: administration, office management, accounting, finance, planning, policy analysis and implementation, administrative/management analysis, operations research, program evaluation, research, or similar fields or in a field related to the programs or functions of the employing agency.

Preferred Qualifications: College degree or equivalent work experience in similar roles. Previous success in office management. Experience managing budgets and expenses. Experience developing internal processes and filing systems.

Other: Some positions may require experience and/or training that is unique to the work assigned; a valid driver’s license or the ability to provide independent authorized transportation; and/or criminal history background checks and other specific background check protocols for their agency.

Knowledge/Skills/Abilities

Knowledge of: office management and record keeping methods and practices; administrative report preparation practices; research and administrative survey techniques; work planning and organizing; business computer and communication systems.

Ability to: interact with office staff and senior managers, employees, and the public to gain their cooperation and to establish work relationships; formulate and recommend modifications to operational directives to attain office and division goals; apply management practices, techniques, and methodologies to assigned activities; collect, assemble, and analyze facts and draw conclusions to recommend solutions to problems; identify and interpret program-administrative requirements, policies, and regulations to provide guidance and advice; organize and present facts and opinions to office team; learn the structure, functions, goals, and policies of the office.

Job Type: Full-time

Pay: $18.81 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Health savings account
• Life insurance
• Professional development assistance
• Tuition reimbursement

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Lincoln, NE 68508 (Required)

Ability to Relocate:

• Lincoln, NE 68508: Relocate before starting work (Required)

Work Location: In person

Salary : $19