Administrative Specialist

Company Overview

The Nebraska Department of Health and Human Services is dedicated to enhancing the lives and health of Nebraskans through a variety of essential programs. Our mission, "Helping people live better lives," drives our commitment to serve the community with integrity, transparency, and accountability.

Summary

We are seeking an Administrative Specialist to join our team at the Nebraska Department of Health and Human Services. In this role, you will provide vital administrative support that contributes to our mission of improving the lives of Nebraskans. Your organizational skills will be essential in ensuring efficient operations within our department.

What we Offer:
We reward our employee’s hard work with a friendly and supportive work environment and a comprehensive benefits package that includes:
State-matched retirement contribution of 156%!
13 paid holidays
Generous leave accruals that begin immediately
Military leave
Tuition reimbursement program
Dependent tuition reimbursement program with partnering Nebraska community colleges.
Public Service Loan Forgiveness Program (PSLF) through the Federal government
79% employer-paid health insurance plans
Dental and vision insurance plans
Employer-paid $20,000 life insurance policy
Wide variety and availability of career advancement as the largest and most diverse employer in the State
Training and Development based on your career aspirations.

Wage: $18.811
Hours: Monday-Friday 8-5
Dress Attire – Business Casual

What we are Looking for:

We’re looking for someone who is highly organized, detail-oriented, and eager to grow in their career. The ideal candidate will be self-motivated, able to manage tasks independently while ensuring compliance with established procedures. Strong organizational skills are essential, as accuracy is key when tracking and managing licensure processes. A keen attention to detail will help ensure success in this role. Additionally, effective communication is vital, as you’ll be interacting with a variety of stakeholders, including office staff, managers, and the public. You should also enjoy problem-solving, as you’ll need to assess information, identify issues, and recommend solutions to improve operations. Ultimately, we want someone who is passionate about making a difference—your work will directly contribute to the improvement of Nebraska’s long-term care system.

Job Duties:

This position provides the administrative/secretarial support to the Office of Long-Term Care facilities by maintaining tracking for the Office of Long-Term Care Facilities Licensure Unit within the Division of Public Health. This position ensures the timely and accurate processing of applications for initial licensure, change of ownership, and annual license renewals for Skilled Nursing Facilities (SNF), Nursing Facilities (NF) and Assisted Living Facilities (ALF) in Nebraska. This position helps to collect data and monitor that the Office of Long-Term Care Facilities is meeting the prescribed Federal performance standards.

Requirements/Qualifications

Minimum Qualifications: At least one year of post high school coursework or experience in: administration, office management, accounting, finance, planning, policy analysis and implementation, administrative/management analysis, operations research, program evaluation, research, or similar fields or in a field related to the programs or functions of the employing agency.

Special Notes Applicable to Administrative Specialist: Some positions may require experience and/or training that is unique to the work assigned; a valid driver’s license or the ability to provide independent authorized transportation; and/or criminal history background checks and other specific background check protocols for their agency.

Preferred Requirements: At least one year of post high school coursework or experience in: administration, office management, accounting, finance, planning, policy analysis and implementation, administrative/management analysis, operations research, program evaluation, research, or similar fields.

on

Knowledge/Skills/Abilities

Knowledge of: office management and record keeping methods and practices; administrative report preparation practices; research and administrative survey techniques; work planning and organizing; business computer and communication systems.

Skills: Requires experience in administrative/secretarial support; Microsoft Office, email systems, and internet searches; ability to design/maintain databases and produce reports' strong organizational and communication skills. Must be detail oriented and able to follow written procedures accurately.

Ability to: interact with office staff and senior managers, employees, and the public to gain their cooperation and to establish work relationships; formulate and recommend modifications to operational directives to attain office and division goals; apply management practices, techniques, and methodologies to assigned activities; collect, assemble, and analyze facts and draw conclusions to recommend solutions to problems; identify and interpret program-administrative requirements, policies, and regulations to provide guidance and advice; organize and present facts and opinions to office team; learn the structure, functions, goals, and policies of the office

Job Type: Full-time

Pay: $18.81 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Lincoln, NE 68508 (Required)

Ability to Relocate:

• Lincoln, NE 68508: Relocate before starting work (Required)

Work Location: In person

Salary : $19