Fiscal Assistant - Accounts Payable

Neighbors of Watertown, Inc. is seeking a Fiscal Assistant - Accounts Payable

Job Title: Fiscal Assistant -Accounts Payable

Classification: Full-Time, Non-Exempt

Reports to: Fiscal Manager

Date: Revised: June 2022
Summary/Objective

Neighbors Of Watertown, Inc. (NOWI) provides a variety of quality affordable housing opportunities to the residents of the City of Watertown and Jefferson County. These opportunities range from rental units to homeownership programs and owner-occupied housing rehabilitation. Bookkeeping includes a complex main set of books for NOWI plus several smaller sets kept for the affiliated partnerships and other companies that NOWI manages.

This position is responsible for managing the company accounts payable and payroll process in a professional and knowledgeable manner. This position posts and processes the payment of invoices, ensuring the accuracy of the entire process. In addition, this position processes all payroll functions including entering new employees, wage, and hour information, voluntary and required payroll deductions.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Communicates all activities to the Fiscal Manager

2. Successfully manages all vendor responsibilities

3. Ensures all negotiated contracts are paid as agreed on

4. Manages and completes all projects as assigned

5. Maintains immaculate records for both accounts payable and payroll

6. Adhering to the set work schedule and all company policies.

Competencies:

1. Fiscal management

2. Effective Time Management

3. Communication Proficiency

4. Technical Capacity

5. Collaboration Skills

6. Ethical Conduct

7. Thoroughness

Supervisory Responsibility:

This position has no supervisory responsibilities.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work:

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m. with availability for some flexibility.

Travel:

No travel is expected for this position.

Preferred Education and Experience

1. Associate' s Degree in Accounting with 2 years’ experience in accounts payable and payroll

2. Proficiency using QuickBooks Accounting Software

3. Excellent organizational skills with attention to detail

4. Proficiency with Microsoft Excel and Word

Work Authorization/Security Clearance:

The person in this position must have the ability to pass a thorough background check including a credit check.

AAP/EEO Statement:

Neighbors of Watertown, Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Accounts payable: 2 years (Preferred)
• Payroll: 2 years (Preferred)
• QuickBooks: 2 years (Preferred)
• Microsoft Excel: 1 year (Preferred)
• Microsoft Word: 1 year (Preferred)

Work Location: In person

Salary : $18 - $20