Executive Assistant

NeighborWorks® Umpqua

Executive Assistant

Are you an organized, proactive, and detail-oriented professional looking to make a meaningful impact? NeighborWorks Umpqua (NWU) is seeking an Executive Assistant to support our Chief Executive Officer, Board of Directors, and senior leadership. This is an exciting opportunity to join a mission-driven organization dedicated to developing quality affordable housing and strengthening communities in Southern Oregon.

For over 30 years, NWU has been committed to community development, housing solutions, and economic empowerment. Our success is built on a collaborative and empowering workplace culture that fosters continual growth.

What You’ll Do:

• Provide high-level administrative support to the CEO and senior leadership
• Manage board meetings including scheduling, preparing materials, taking minutes, and coordinating follow-ups
• Conduct research and prepare summaries for the CEO, Board, and leadership team
• Handle calendar management, including scheduling, prioritizing, and resolving conflicts
• Coordinate travel and accommodations for executives and board members
• Oversee event planning for internal meetings, outreach events, and celebrations
• Organize and maintain records, correspondence, and reports
• Serve as a professional liaison between leadership and staff, partners, and stakeholders
• Support special projects and committees as needed
  
  

What You Bring:

• Strong organizational skills with the ability to multitask and prioritize
• Excellent communication skills (written and verbal)
• Proficiency in Microsoft Office Suite (Word, Excel, TEAMS, Zoom, etc.)
• Problem-solving abilities with a proactive and self-directed approach
• Professionalism and discretion in handling confidential information
• Interpersonal skills to engage effectively with diverse stakeholders
• Experience: 3-5 years in an administrative role, supporting executives, senior management and leadership teams required
• Education: High school diploma required; bachelor’s degree preferred
  
  

What We Offer:

• 100% employer-paid medical, vision, and dental premiums (with contributions to dependent coverage)
• Paid life and AD&D insurance, identity theft insurance
• 401(k) match contributions
• Paid leave, including federal holidays, vacation and sick leave
• Access to additional benefits (HSA, FSA, accident coverage, legal plans, and more)
  
  

Work Environment & Physical Requirements:

• Standard office setting with prolonged periods at a computer.
• Occasionally lift up to 15lbs
• Reasonable accommodations available for individuals with disabilities
  
  

Join Our Team!

If you thrive in a dynamic, mission-driven environment and want to contribute to strengthening communities, we’d love to hear from you!

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