What are the responsibilities and job description for the Law Office Receptionist / Administrative Assistant – Full-Time position at Neil & Neil P.S.?
Law Office Receptionist / Administrative Assistant – Full-Time - Location: Tacoma, WA
~ Are you an organized, detail-oriented professional who enjoys helping people? Do you want to work in a supportive, professional environment where your contributions truly matter? If so, we’d love to meet you!
About Us
We are a well-established and growing law office and fiduciary practice focused on estate planning, probate, guardianships, and trust administration. Our firm helps individuals and families navigate complex legal matters with care, professionalism, and integrity.
Our team is made up of dedicated professionals who value teamwork and excellence. We are looking for a full-time Receptionist / Administrative Assistant who is dependable, professional, and proactive—someone who enjoys keeping an office running smoothly and takes pride in their work.
About the Role
As our Law Office Receptionist / Administrative Assistant, you will be the first point of contact for our office. You will provide friendly, professional client support while managing daily administrative tasks to keep our firm organized and efficient.
Our office operates entirely on Mac computers, and familiarity with macOS is a plus. You will also work with estate and case management software for administrative and billing purposes.
Key Responsibilities
Reception & Client Interaction
- Answer and manage a multi-line phone system with professionalism.
- Greet and assist visitors, ensuring they feel welcome and attended to.
- Transfer calls or take detailed messages when needed.
Administrative Support
- Open, sort, and distribute incoming mail and packages.
- Scan and electronically file documents efficiently.
- Prepare and proofread correspondence, emails, and legal documents.
- Maintain office supplies and ensure common areas are organized.
- Assist attorneys and staff with clerical and case management tasks.
Office Coordination & Organization
- Manage multiple tasks in a fast-paced legal office environment.
- Work collaboratively with the team to keep office operations running smoothly.
- Maintain confidentiality and handle sensitive client information with discretion.
What We’re Looking For
Someone who is dependable and detail-oriented.
A friendly, professional communicator who enjoys working with people.
Strong organizational and multitasking skills—this is a busy office!
A team player who is eager to learn and contribute.
Excellent computer skills, including Microsoft Word & Excel.
Experience in a law firm or financial office is a plus, but not required.
Familiarity with macOS is a plus (our office is Mac-based).
Comfort using office equipment (scanners, copiers, multi-line phone system).
Why Join Us?
Stable, full-time position in a respected law firm.
Supportive team with a long-standing, dedicated staff.
Competitive pay based on experience.
Opportunities for professional growth and legal office experience.
Benefits Include:
11 paid holidays
Paid vacation (1 week in Year 1, 2 weeks in Year 2 )
Earned time off (PTO)
Health insurance (88% employer-paid)
How to Apply
If you are a dedicated administrative professional looking for a long-term opportunity in a legal environment, we’d love to hear from you!
To apply, please submit your:
Resume
Brief cover letter explaining why you’d be a great fit for our team.
We look forward to meeting someone who is ready to contribute, grow, and excel in our firm!
Job Type: Full-time, on-site in Tacoma, WA
Background Check Required
Driver’s License & Auto Insurance Required
Job Type: Full-time
Pay: $22.25 - $23.67 per hour
Expected hours: 40 per week
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
Education:
- High school or equivalent (Preferred)
Experience:
- Office: 2 years (Preferred)
Language:
- Spanish (Preferred)
License/Certification:
- Driver's License (Required)
Location:
- Tacoma, WA 98408 (Preferred)
Ability to Commute:
- Tacoma, WA 98408 (Required)
Work Location: In person
Salary : $22 - $24