What are the responsibilities and job description for the Hospital and Ambulatory Operations Program Coordinator (Administration) position at Nemours?
Nemours is seeking a Hospital and Ambulatory Operations Program Coordinator FULL-TIME, to join our team in Orlando, Florida. This is a hybrid position. This position is responsible for working independently to manage a wide variety of situations and projects core to the overall program.
The position requires extensive knowledge of the functions of the Executive's area of responsibility, relevant policies, standard work, and strong communication skills characterized by professionalism, tact and confidentiality. The individual in this position will provide project and program management support to the Executive(s) :
- Coordinates complex initiatives, ensuring alignment with organizational goals and timelines, serving as the administrative lead for programmatic initiatives.
- Composes and prepares correspondence and complex documents including presentations, graphics, charts, and special project reports.
- Operates as the lead and key resource person for the Executive Team members.
- Routinely multi-tasks, solves complex problems and is open to constant challenge and change.
- Initiates and maintains positive working relationships with internal and external resources.
- Creates and manages detailed project plans, including tracking and communication milestones, deliverables, and timelines.
Develop administrative & operational systems to streamline project development and administration.
Prepares correspondence for the executive's signature as well as for own activities representing the department for both internal distribution as well as to external vendors and other interested parties.
Frequently assigned projects requiring research, gathering data, and reporting on results.
This includes but is not limited to : selecting and contracting for meeting site and meeting arrangements; preparing agenda with Executive Leader(s) / Chair and ensuring all materials are available at the meeting; attending and taking minutes; preparing summary report for Executive(s) / Chair to present to full Board directly after meeting requiring understanding of committee operations to ensure that priority issues are covered; preparing complete transcription of meeting minutes; following up with committee members who have deliverables to ensure they will be prepared for the next meeting and informing the Executive Leader(s) / Chair of any issues or difficulties.
Prepares expense reports for travel and meetings.
Answers questions or deals with problems independently as well as determines who to refer problems to.
Keeps executive informed about issues.
