What are the responsibilities and job description for the Proposal Coordinator position at NEOGOV?
About
Please note this is a hybrid role where you would be expected to commute to our Draper, UT or Orange County Office 2-3 days/ week.
NEOGOV is a proud SaaS leader in the Public Sector for HR, Recruiting, employee development, and management. Through the NEOGOV HR Suite, our passion is to bring efficient and more innovative solutions to public sector organizations. We are in business to serve the people who serve the people.
NEOGOV is looking for a skilled and detail-oriented proposal coordinator who can work independently to join our proposal team. The candidate will lead the preparation of proposals, including content development, and accurate, complete, and effective proposal responses. The candidate will also be responsible for clearly and persuasively articulating solutions, and working collaboratively with internal stakeholders, partners, and subject matter experts.
The ideal candidate will possess excellent analytical, communication, and project management skills, along with a strong understanding of software technology and the ability to work collaboratively across departments. You will be working as a member of the proposal team, which is part of the greater sales team here at NEOGOV.
What You Will do
- Analyze and review RFPs from various US public sector entities, including government agencies and educational institutions, to understand specific requirements, compliance guidelines, and evaluation criteria.
- Collaborate with internal stakeholders, including sales, product management, engineering, legal, and finance teams, to gather necessary information and insights for proposal development while ensuring compliance with government regulations and policies.
- Develop a deep understanding of our software solutions and their applicability to the US public sector, including relevant certifications, security measures, and compliance standards (e.g., FedRAMP, FISMA, NIST).
- Create well-structured and compliant written responses to public sector RFPs, addressing all mandatory requirements, technical specifications, and evaluation criteria.
- Collaborate with subject matter experts to provide technical input and articulate complex concepts in a manner that aligns with government requirements and language.
- Review and edit proposal content to ensure accuracy, completeness, and adherence to government guidelines and formatting requirements.
- Coordinate and manage the proposal process, including scheduling meetings, tracking timelines, obtaining necessary approvals, and ensuring timely submission in accordance with government deadlines.
- Maintain a repository of standard content and responses that comply with US public sector requirements, including past performance information, security documentation, and pricing details.
- Assist in the preparation of supporting documentation, such as certifications, security questionnaires, and compliance attestations, to accompany proposals as required by specific public sector entities.
- Occasionally travel for work-related meetings, conferences, and team-building events.
Who You Are
- An excellent written and verbal communicator with customer relation and organization skills.
- Self-motivated and proactive, with a passion for delivering high-quality results and driving continuous improvement.
What You Have
3 years of proposal writing experience or project management experience (recommended).- Strong analytical and problem-solving abilities, with meticulous attention to detail in reviewing RFPs, identifying compliance requirements and addressing evaluation criteria.
- Strong organizational and project management skills, with the ability to collaborate effectively across teams and manage multiple deadlines.
- Proficiency in MS Office suite (Word, Excel, PowerPoint), Adobe Acrobat, and experience working with proposal management tools or CRM systems (e.g. Loopio).
- Strong knowledge of software technology, including SaaS, cloud computing, and enterprise solutions.
- Salesforce Experience preferred.
- Prior experience building proposal responses for public agencies preferred.
- Bachelor's degree in business, marketing, computer science, or a related field.
What NEOGOV Offers
- Competitive Wages
- Comprehensive Benefits package (medical, dental, vision, etc.) for full-time employees effective Day 1
- Generous PTO to support work-life balance
- 401K Matching
- 12-week Paid Parental Leave
- Autonomy to grow and find your career path with supportive leadership
- Inclusive and diverse work environment
NEOGOV does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.
