What are the responsibilities and job description for the Accounts Payable Specialist position at NEONET?
Under the direction of the NEOnet Executive Director, the Accounts Payable Specialist is responsible for processing accounts payables, district invoicing, assisting with E-Rate, NEOnet projects, and payroll processes. This position has a FSLA status of Non-Exempt.
MAJOR RESPONSIBILITIES:
- Accounts Payable Duties, which include but not limited to:
- Assist with the processing, verifying, and posting of all purchase orders, expenditures and invoices.
- Assign numbers and encumber purchase orders.
- Assign vendor numbers.
- Process and distribute copies of vendor checks and purchase orders.
- Prepare all invoices for payment.
- Print and prepare vendor checks for mailing.
- Maintain council records in document management system.
- Invoicing Duties, which include but not limited to:
- Generate fee letters for districts.
- Invoicing for services and other billing.
- Submit tax exempt forms and W9s when requested.
- Follow up on past due invoices.
- Assist with maintaining, preparing, and submitting files and supporting documentation for USAC Schools and Libraries Program (E-Rate).
- Assist with vendor relations.
- Assist with the preparation of audits.
- Assist with Month-End reconciliation of bank statements.
- Performs administrative assistant duties including, but not limited to word processing, data entry and report generation, planning and conducting meetings, and materials creation and/or preparation.
- File and maintain all documentation, contracts and agreements with customers and outside agencies.
- Backup for payroll and NEOnet projects.
- Perform other duties as assigned by the NEOnet Executive Director.
REQUIRED QUALIFICATIONS:
- High School diploma or equivalent.
- Bookkeeping skills/experience.
- Demonstrated competence in the use of computer equipment.
- Working knowledge of basic and advanced office procedures and the operation of office equipment and machines.
- Display strong communication skills and organizational skills.
- Must be accurate, efficient, and capable of handling detailed work assignments.
- Ability to work cooperatively and harmoniously with many individuals of varying backgrounds and to handle information professionally and confidentially.
- Ability to organize tasks into a logical and purposeful sequence. Provide problem-solving initiative, cultivate resources available from other OECN sites, the Ohio Department of Education, and associated commercial vendors.
DESIRED QUALIFICATIONS:
- Minimum of two-year experience in budgetary and payroll processing.
- Proficiency in Microsoft Work, Excel, PowerPoint, and Outlook.
- Ability to use software tools to perform needed tasks.
- Experience with eFinancePlus or State Software financial software packages and related components.
“The employee shall remain free of any alcohol or no prescribed controlled substance abuse in the workplace throughout his/her employment in the Council."
Salary : $45,000 - $52,000
