What are the responsibilities and job description for the Payroll Lead position at NES Fircroft?
The Payroll Lead executes and coordinates all payroll activities across the Alaska business unit and complies with payroll data procedures to ensure timely and accurate processing of payroll and year end reporting while maintaining compliance with all required state and governmental entities. Under the supervision of the VP P&C, the Payroll Lead is also responsible for maintaining accurate employee data, monthly reports, internal and external audits, preparations related to compliance, tax reporting, payroll system maintenance, annual compensation and reward processing and delivery, and payroll related benefit reporting and 3rd party vendors as may be requested. He or she will administer the company’s payroll transactions, facilitate the employee open enrollment benefits processes through the company HRIS system, serve as the single point of contact for payroll, serve as the point of contact for worker’s compensation claims, verification of employment, and coordinate responses to all payroll related governmental notices and other requests as needed.
Complete full-cycle payroll activities that are 100% accurate, on time, and in compliance with OSA policies, internal controls, procedures, and State and Federal tax reporting and compliance regulations; process and issuance of annual W-2 and ACA forms. Prepare, review, and ensure the accuracy and timely payroll wage and tax filings, and related deposits; obtain reviewer approval from the appropriate DOA’s prior to submission. Maintain complete and accurate employee payroll records. Serves as the first point of contact with deep knowledge in the areas of payroll procedures, payroll related P&C policies, payroll regulations and understanding of payroll taxation requirements
Responsible for payroll administration of all benefits and retirement programs, including medical, dental, vision, life insurance, short and long-term disability and 401(k) plans. Maintains up to date knowledge of applicable laws. Ensures accuracy of all benefit enrollments in HRIS to provide vendors with accurate eligibility information. Coordinates benefit processing, including enrollments, terminations, and claims. Responsible for administration of HRIS system open enrollment process and setup. Hands off to the relevant business partner benefit-related issues to respond to queries and requests in a timely manner. Maintains and create records, reports, and documentation in accordance with federal, state, provider, and company regulations. Coordinate’s processing and remittance of non-salary employee compensation to include 401(k), HSA, FSA and other related benefits. Prepares, reviews, and ensure accuracy of all relevant benefit invoices prior to routing for approval. Develops advanced reports to support business needs including payroll and benefit entries for the general ledger. Gathers employee data and oversee the processing of monthly billings and the preparation of invoices for payment of administrative fees for all group benefit plans. Verifies that 3rd party vendors process all reports and filings on behalf of OSA in a timely and accurate manner
Develop and maintain up to date Payroll Policies and Procedures. Develop and maintain up-to-date policies, procedures, and controls for the payroll function to ensure compliance with company policies, and state and federal regulations. Delivery of Compensation and Reward in support of Alaska BU. In collaboration with the relevant Business Partner, provide accurate people data required for annual compensation surveys. Conducts periodic audits, prepares reports and works in collaboration with corporate Rem & Reward team to accurately deliver annual compensation program payables. In partnership with the Manager Talent Acquisition, P&C Data Analyst, develop the annual budget that underpins the 5 year Resource Plan one time per year. Process payroll earnings and withholdings related to annual Long Term Incentive vesting events following the established process. Accountability for all Payroll & Benefit related Audits and SPA for Vendor Management Prepare, collect and organize data and prepare Company responses for all P&C related internal and external audits. Manages the day-to-day relationships with P&C vendors which includes but is not limited to : iSolved, Fidelity, and other vendors as required. Conduct audits related to payroll deductions / contributions etc. Prepares and submits required EEO and other government compliance reports.
Other responsibilities :
- Provide exemplary customer service for our internal and external customers demonstrating a service-orientated approach.
- Proactively provide annual payroll calendars, and ad-hoc information as necessary.
- Maintain confidentiality of all HR sensitive data ensuring zero incidents of data breaches.
QUALIFICATIONS, SKILLS, AND EXPERIENCE REQUIRED
Formal Qualifications
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
