Assistant Event Coordinator

Job Title: Assistant Event Coordinator

Location: Austin, TX
Employment Type: Full-Time
Reports To: Event Coordinator

Job Summary

We are seeking a dynamic and detail-oriented Assistant Event Coordinator to join our team. The ideal candidate will support the planning, organization, and execution of events while ensuring exceptional attention to detail and delivering a positive experience for clients and attendees. This role is perfect for someone who thrives in a fast-paced environment and has excellent communication and organizational skills.

Key Responsibilities

• Event Planning & Support:

  • Assist in coordinating all aspects of event planning, including budgeting, scheduling, and logistics.
  • Work closely with vendors, suppliers, and venues to ensure seamless execution of event requirements.
  • Support the creation of detailed event timelines and task lists.

• Client Interaction:

  • Serve as a point of contact for clients, addressing inquiries and providing updates on event progress.
  • Assist in conducting site visits and client meetings as needed.

• Administrative Duties:

  • Prepare and organize event materials, contracts, and permits.
  • Maintain accurate records, invoices, and other documentation related to events.
  • Manage event inventory, including supplies and promotional materials.

• On-Site Event Coordination:

  • Provide hands-on support during events, including setup, registration, troubleshooting, and breakdown.
  • Ensure all aspects of the event run smoothly and address issues as they arise.

• Post-Event Follow-Up:

  • Gather feedback from clients and attendees to evaluate event success.
  • Assist in creating post-event reports and debriefs.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Attention to detail and problem-solving capabilities.
• Ability to work under pressure and meet tight deadlines.