What are the responsibilities and job description for the Executive Administrative Assistant position at Net2Source Inc.?
Title: Executive Administrative Assistant
Location: Cohoes, NY 12047
Duration: 06 Months with possible extension
Job Summary & Responsibilities:
- Flexibility to support varying teams and cover where necessary.
- Provide administrative support in a team oriented environment.
- Proactive calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls.
- Manage a high volume of incoming phone calls; take detailed and accurate messages.
- Arrange travel; organize and provide travel logistics support.
- Process expenses and invoices in a timely manner.
- Arrange internal and client meetings on and off the Client campus - book conference rooms and catering, register guests, ensure materials organized.
- Adhere to Compliance regulations and gain the relevant approvals.
- Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required.
- Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, archiving and other ad hoc projects as requested.
Skills & Experience:
- Experience as an Administrative Assistant in a financial services or corporate environment.
- Solid organizational skills – ability to multi-task and prioritize effectively and follow up on open items
- Strong attention to detail.
- Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally.
- Ability to communicate clearly, concisely and confidently.
- Proactivity – ability to take initiative, follow up where necessary without prompting and seek clarification when needed.
- Good judgment, independent thinker and resourceful.
- Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment.
- Proficient in MS Outlook, Word, Excel, Power Point, Zoom.
- Concur experience preferred.
- Highest degree of integrity, professionalism, diplomacy and discretion required.
Salary : $32 - $35
