Portfolio Manager

Job Title: Portfolio Manager

Location: Los Angeles, CA 90032 (HYBRID)

Duration: Direct Hire

• Summary: The Portfolio Manager (PM) manages sub portfolios and their corresponding subcommittees for governance and execution of all programs and projects across to promote operational excellence and business growth.
• The position is also responsible for supervising, coaching and mentoring Project Resources (employees and contingent workers) assigned to their portfolio.
• Portfolio Managers are responsible for the overall health of their sub portfolio – and, in doing so, provides expertise and leadership to ensure all projects remain on scope, on budget and on schedule.
• The PfM provides oversight over projects and programs within their sub portfolio and serves as an advisor and escalation point to the program managers, project managers, senior project managers, project coordinators supporting or leading projects within the sub portfolio.
• The PfM is responsible for ensuring the sub portfolio's component projects and programs are delivered within scope, according to deadlines, within budget, and adhere to quality standards set forth by leadership.
• This includes reporting on progress, health, risk (& remediation plans) directly to the PMO Director.
• From a project management standpoint, the PfM develops project charters, builds project work breakdown structures & schedules, develops detailed project organization charts & role/responsibility descriptions, performs meeting management, communicates progress/status and health, enforces quality management, and manages risks, issues, decisions, action items, dependencies, and changes.
• The PfM has strong project financial management abilities (funding requests, forecasting, spend management), has prior experience directly & indirectly managing staff, boasts sharp attention to detail, and demonstrates respect and appreciation for project documentation by ensuring project documentation.

• Minimum Education/Experience: Bachelor's degree in information system, Information Technology, or related technical field required
• Master's degree in information system, Information Technology, or related technical field required
• Over 10 years of total post-collegiate relevant professional experience required
• 6 years project management experience leading information technology projects, including requesting / securing approval to start projects through project closeout required
• 5 years of coaching, mentoring, and providing day to day direction and support to employees required
• 2 years implementing technology solutions in a healthcare provider environment required
• Mastery of both theoretical and practical aspects of project management including tools and techniques (e.g.,
• Project planning, risk/issue management, governance, cost/benefit analysis, project change controls)
• Ability to facilitate working sessions with large, cross-functional teams (business, clinical, technical)
• Ability to manage multiple projects concurrently
• Proficiency in MSOffice Suite including Project, Visio, Excel, Word, PowerPoint
• Exceptional and adaptive written and oral communication skills, including ability to communicate effectively with all levels of personnel from Executive level to frontline staff
• Creative, self-confident, and flexible

• NEW Additional Criteria Portfolio Manager oversight of Administration (Finance, HR, Marketing) and Data Governance/AI Portfolios.
• Experience in a centralized PMO environment with a working knowledge of Project Management principles.
• Possess strong financial and business acumen, as well as experience in management and oversight of enterprise technology deployments.
• Experience in management of data and AI projects, including data acquisition and extraction, modeling, validation, deployment, monitoring, and maintenance.
• Excellent interpersonal skills with the proven ability to listen and build relationships with colleagues, leadership, customers and partners.
• Ability to effectively communicate verbally and in writing, present to executive leadership and groups of various sizes.
• Ability to, both independently and collaboratively, solve problems, make decisions, and support change, exercise sound judgment, ask questions and be open to the input and decisions of others.
• Experience building, coaching, and managing an effective and cohesive team in a matrixed structure.
• Hospital/Healthcare experience preferred.

• Accountabilities: Delivering on scope, on time, within budget, and to an agreed-upon quality level
• Adhering to the PMO defined processes, methodologies
• Maintaining up-to-date project documentation in the PMO departmental repository (currently Sharepoint)
• Updating centralized / co-owned reports and dashboards
• Utilizing departmental templates as intended and instructed
• Serving as the primary liaison for assigned projects
• Fostering positive relationships with project team members and stakeholders.
• Help recruit and select project manager professionals into Keck
• Support onboarding and offboarding off resources
• Conduct performance review, mentoring, coaching sessions throughout the year
• Partner with all employees to have a training plan in support of keck business needs and the individuals interest and skills
• Effectively have and manage a succession plan for key roles on the team

• Successfully managing health of the sub portfolio. This includes but is not limited to: Ensuring full inventory of projects within the sub portfolio are identified / captured
• Calendaring, preparing for, facilitating, and distributing meeting notes for all sub portfolio meetings
• Ensuring governance related risks, issues, action items and decisions are resolved / worked / made
• As appropriate, escalating matters to ITEC (committee that governs all sub porfolios) that could not be resolved at the subcommittee level
• Providing timely, accurate and insightful inputs to ITEC related documentation and communications.

Actively contributes to advancing the maturity and brand of the PMO by:

• Proactively identifying areas for improvement in the IS PMO's project management capability

• Leading implementation of improvement recommendations, as instructed by the PMO Director (may be in the form of policy, process, methodology, template, technical, relationship, communication improvements)